Negotiate AI[edit]


= Negotiate AI =

As Legal people are more comfortable using MS Word to make and edit Agreements as compared to ICM, the Negotiate AI feature has been added in this release to help bridge this gap. This enables real-time negotiation and provides assistance at the time of the Agreement review by looking up similar Agreements or similar Clause text. This feature is available in ICM through a technical configuration.

You can now use Negotiate AI to work with Third Party and Legacy Contracts by:

*Selecting a Discovered Clause text and Attributes in the opened MS Word document of the Agreements and finding similar Clause text in ICM. 
*Updating the Discovered Clause text and Attributes in the opened Word document of the Agreements and saving them to ICM. 
<div class="note-box">'''Note''': This feature works on Office 2016 and later and Office.js installed.</div> 
=== Prerequisites ===

*The plugin&nbsp;''Icertis Experience for Word&nbsp;''must be installed. 
*All the Discovery features should be present in the plugin&nbsp;''Icertis Experience for Word&nbsp;''when authoring a Third Party Agreement. 

To use Negotiate AI:

1. '''Login&nbsp;'''to ICM.&nbsp;
<div class="image-green-border">[[File:Negotiate AI 2.png|720px|Negotiate AI 2]]</div> 
2. '''Click&nbsp;'''''Import Agreement&nbsp;''to import the document as an Agreement. The&nbsp;''Automatically Process Agreement ''message indicating that the Clauses and the Attributes will automatically be identified is displayed.
<div class="image-green-border">[[File:Negotiate AI 3.png|720px|Negotiate AI 3]]</div> 
3. '''Click&nbsp;'''''Start.''
<div class="image-green-border">''[[File:Negotiate AI 4.png|Negotiate AI 4]]''</div> 
4. '''Select''' the ''Contract Type''. Select the ''Language, Category ''and ''Agreement Type''.
<div class="image-green-border">[[File:Negotiate AI 5.png|Negotiate AI 5]]</div> 
5. '''Click '''''Discover''. The ''Discovery in Progress'' message is displayed while the Clauses are being discovered from the Clause Library and the Attributes are being identified to tag them to the Imported Agreements automatically.
<div class="image-green-border">[[File:Negotiate AI 6.png|Negotiate AI 6]]</div> <div class="note-box">'''Note''':&nbsp;Depending on the size of the Agreement, the discovery process may take some time.</div> 
6. The ''Review Agreement Discovery Now'' message appears displaying the number of Clauses and Attributes found.
<div class="image-green-border">[[File:Negotiate AI 7.png|Negotiate AI 7]]</div> 
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=== Agreement Clauses ===

7. '''Click '''''Show'' next to the number of Clauses found so that you can review and select from the detected Clauses.

*The dots on the left hand side indicate the confidence level of the match based on the Clauses present in the Clause Library. 
*The dots on the right hand side display the actions that can be taken on the Clauses, such as Select Matched Clause, Ignore Clause and Remove Identification. 
<div class="image-green-border">[[File:Negotiate AI 8.png|Negotiate AI 8]]</div> 
8.&nbsp;'''Click '''the Clause to see the location on the document.
<div class="image-green-border">''[[File:Negotiate AI 9.png|720px|Negotiate AI 9]]''</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">''[[File:Negotiate AI 10.png|720px|Negotiate AI 10]]''</div> 
9. The following actions can be taken on selected Clause:

*'''Click''' ''Confirm ''to confirm that the Clause matches what is available in the Clause Library. This Clause then appears under the ''Confirm'' tab. 
*'''Click''' ''Review Later'' if you are unsure and want to review a Clause later. 
*'''Click''' ''Replace Clause'' if you want to replace the Clause with another one. 
*'''Click''' ''Compare'' to compare the Clause based on the match from the Clause Library. 
*'''Check '''the ''Track Deviations'' box if you want to track the deviations. 
*Sort the Search by:&nbsp; 
**''Document Order'' 
**''Category Order&nbsp;''   
<div class="image-green-border">''[[File:Negotiate AI 11.png|Negotiate AI 11]]''</div> 
10. '''Click''' ''Save ''to save your work in the ''Draft ''status. The same changes will reflect on the ICM UI. A new Agreement is created and the Clauses will be displayed on the ''Clause Discovery'' tab on the ''Agreement Details'' page.
<div class="image-green-border">[[File:Negotiate AI 12.png|Negotiate AI 12]]</div> 
11. '''Click''' ''Finish''. The remaining workflow continues as expected.

=== Agreement Attributes ===

12. '''Click '''the ''Show'' button next to the number of Attributes found so that you can review and select from the detected Attributes. All the possible values of the metadata that is identified by AI for these Attributes, such as External Signatory, Contract Value, Effective Date, Expiry Date and so on. The Contract Value is present with currencies. The grouping of Attributes is based on the grouping preferences applied at the time of Contract Type creation.
<ul style="margin-left: 40px;">
<li>The dots on the left hand side indicate the confidence level of each Attribute.</li>
<li>The dots on the right hand side display the actions that can be taken on the Attribute, such as Select Matched Attribute, Identify Attribute and Ignore Attribute.</li>
</ul>
<div class="image-green-border">[[File:Negotiate AI 14.png|Negotiate AI 14]]</div> 
All the possible values of the metadata that is identified by AI for these Attributes, such as External Signatory, Contract Value, Number of Renewals, etc.
<div class="image-green-border">[[File:Negotiate AI 15.png|Negotiate AI 15]]</div> 
The grouping of Attributes is based on the grouping preferences applied at the time of Contract Type creation.

13. '''Edit''' the Attributes as required. For example, you can select an external signatory or change the Effective/Expiry Date.
<div class="image-green-border">[[File:Negotiate AI 16.png|Negotiate AI 16]]</div> 
14. '''Click '''''Save'' to save your changes.

15. '''Click '''''Finish''. The remaining workflow continues as expected.

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=== Similar Agreements&nbsp; ===

16. '''Click''' ''Similar Agreements'' if you want to view similar Agreements from ICM that may have been created for other customers or that are of the same Contract Value.
<div class="image-green-border">[[File:Negotiate AI 17.png|Negotiate AI 17]]</div> 
17. '''Click''' ''Similarity Filter'' to find similar Agreements.
<div class="image-green-border">[[File:Negotiate AI 18.png|Negotiate AI 18]]</div> 
18. ''Choose Contract Type'' to further refine your search.

19. '''Click&nbsp;'''''Find'' if you want to find similar Agreements or ''Cancel ''if you want to cancel your search.
<div class="image-green-border">[[File:Negotiate AI 19.png|Negotiate AI 19]]</div> 
The ''Fetching data'' message is displayed as it may take some time to find similar data if there are many Agreements. You can see the percentage indicating how much the Agreements match.

== Agreement Similarity ==

While negotiating a particular Clause, the contract negotiator would like to quickly find similar Clauses in contracts that have already been executed to be able to make informed decisions. This also applies to the Agreement as a whole where the negotiator can refer to historical data from similar Agreements.

With the 7.9&nbsp;release, the following options are provided within the Add-in so that the user can:

*Select a Clause/text and find similar Clauses from the ICM repository and compare them with the selected one 
*Select similar Agreements present in the ICM repository 
*Choose a filter to narrow down the Similarity search (for Clauses and Agreements) within particular type of Agreements 

'''Note:'''

*It works on Microsoft Office 2016 for Windows version 16.0.4390.1000 or later, and Office .JS installed. 
*Discovery workflow is supported only for non-ICM Agreements. However, the Similarity workflow is supported for both ICM and non-ICM Agreements 
*The supported attribute data types include ''Choice, Currency, Date, Email, Text Area, Number ''and ''String'' 

=== Creating a Rule and building your own repository ===

To create a Rule and build your own repository of ICM contracts within which similar Clauses (or Agreements) can be extracted:<br/> 1.&nbsp;'''Click''' the ''Configuration'' tile on the Dashboard.<br/> 2.&nbsp;'''Click''' the''Rules'' tile.<br/> 3.&nbsp;'''Click''' ''Select Contract Type''. For example, Testing Negotiate AI.&nbsp;
<div class="image-green-border">[[File:7.9 Negotiate AI 1.png|720px|7.9 Negotiate AI 1]]</div> 
4. '''Select''' the Rule that you want to edit.
<div class="image-green-border">[[File:7.9 Negotiate AI 2.png|720px|7.9 Negotiate AI 2]]</div> 
5.&nbsp;'''Enter '''the ''Rule Name.'' For example, Rule to index similarity.&nbsp;<br/> 6.&nbsp;'''Enter''' the ''Rule Description''. The Contract Type, Rule Type and Event are auto populated.<br/> 7.&nbsp;'''Click''' ''Next''. The ''Edit Rul''e page opens.<br/> 8. '''Click''' ''Update''.
<div class="image-green-border">[[File:7.9 Negotiate AI 3.png|720px|7.9 Negotiate AI 3]]</div> 
9. The ''Rule updated successfully'' message is displayed. '''Click''' ''OK''.
<div class="image-green-border">[[File:7.9 Negotiate AI 4.png|720px|7.9 Negotiate AI 4]]</div> 
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=== Finding Similar Clauses (or Agreements) ===

Let’s consider an example of finding similar Clauses. You can follow the same method to find similar Agreements.

1. '''Open''' the Agreement Document. The Negotiate AI in the Icertis Experience for Word opens.
<div class="image-green-border">[[File:7.10 Negotiate AI 5.png|720px|7.10 Negotiate AI 5.png]]</div> <div class="image-green-border">&nbsp;</div> <div class="note-box">'''Note: '''Similar Clauses (or Agreements) will be displayed based on the user authorization on the contract.</div> 
2. '''Select''' a Clause in the Agreement Document and apply the ''Similarity Filter'' to search for similar Clauses in it.
<div class="image-green-border">[[File:7.9 Negotiate AI 6.png|720px|7.9 Negotiate AI 6]]</div> 
3. It will be displayed in the ''Current Selection'' section.

4. '''Click '''''Proceed''. Clauses that are similar to the selected one will be displayed.

5.&nbsp;'''Click''' Compare to get a comparison of the Clauses.
<div class="image-green-border">[[File:7.9 Negotiate AI 7.png|720px|7.9 Negotiate AI 7]]</div> 
6. The ''Discovery complete message'' is displayed when similar Clauses are discovered.

7.&nbsp;'''Click''' ''Show ''to view the discovered Clauses in the ''Review Agreement Discovery Now'' section. A list of all discovered Clauses will be displayed in the All tab of the Agreement Clauses pane.
<div class="image-green-border">[[File:7.9 Negotiate AI 8.png|720px|7.9 Negotiate AI 8]]</div> <div class="image-green-border">&nbsp;</div> <div class="note-box">'''Note:''' Both tagged and non-tagged clauses/text within the agreement document will be displayed in the list.</div> 
8.&nbsp;'''Click''' ''Sort ''By if you want to sort the Clauses ''by Document Order or Category Order.''

9. '''Select '''a Clause and '''click '''''Select Matched Clause'' if it matches your search criteria. For example.''Preamble'' The selected Clauses will then appear in the Confirmed tab. You can ignore a Clause or Remove Identification if it does not match your search criteria. These will then be displayed in the respective tabs.
<div class="image-green-border">[[File:7.9 Negotiate AI 9.png|720px|7.9 Negotiate AI 9]]</div> 
10.&nbsp;'''Click''' ''Save''. The ''Clause Matching Library'' pane opens.
<div class="image-green-border">[[File:7.9 Negotiate AI 10.png|720px|7.9 Negotiate AI 10]]</div> 
You can compare, confirm, replace or review Clauses later. You can also track deviation on the Clauses.
<div class="image-green-border">[[File:7.9 Negotiate AI 11.png|720px|7.9 Negotiate AI 11]]</div> 
11.&nbsp;'''Click''' ''Select from Library'' if you want to select the Clause from the ICM repository.

12. You can edit the Attributes here from the ''Agreement Metadata'' pane.
<div class="image-green-border">[[File:7.9 Negotiate AI 12.png|720px|7.9 Negotiate AI 12]]</div> <div class="image-green-border">&nbsp;</div> <div class="note-box">'''Note: '''Choice Attribute is now supported in metadata discovery. Lookup and Cascade Attributes are not supported and will not be displayed.</div> 
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'''Related Topics:'''&nbsp;[[Create_Agreement_Page|Create Agreement]] | [[Managing_US_Federal_Contracts_using_ICM|Managing US Federal Contracts using&nbsp;ICM]]&nbsp; |&nbsp;[[Contract_Digitalization|Contract Digitalization]]&nbsp;|&nbsp;[[Discover_AI|DiscoverAI]]&nbsp;| [[Obligation_AI|ObligationAI]] | [[Visualize_AI|VisualizeAI]]