Revision as of 13:19, 4 December 2019

Negotiate AI

As Legal people are more comfortable using MS Word to make and edit Agreements as compared to ICM, the Negotiate AI feature has been added in this release to help bridge this gap. This enables real-time negotiation and provides assistance at the time of the Agreement review by looking up similar Agreements or similar Clause text. This feature is available in ICM through a technical configuration.

You can now use Negotiate AI to work with Third Party and Legacy Contracts by:

• Selecting a Discovered Clause text and Attributes in the opened MS Word document of the Agreements and finding similar Clause text in ICM.
• Updating the Discovered Clause text and Attributes in the opened Word document of the Agreements and saving them to ICM.

Prerequisites

• The plugin Icertis Experience for Word must be installed.
• All the Discovery features should be present in the plugin Icertis Experience for Word when authoring a Third Party Agreement.

To use Negotiate AI:

1. Login to ICM. 

2. Click Import Agreement to import the document as an Agreement. The Automatically Process Agreement message indicating that the Clauses and the Attributes will automatically be identified is displayed.

3. Click Start.

4. Select the Contract Type. Select the Language, Category and Agreement Type.

5. Click Discover. The Discovery in Progress message is displayed while the Clauses are being discovered from the Clause Library and the Attributes are being identified to tag them to the Imported Agreements automatically.

6. The Review Agreement Discovery Now message appears displaying the number of Clauses and Attributes found.

Agreement Clauses

7. Click Show next to the number of Clauses found so that you can review and select from the detected Clauses.

• The dots on the left hand side indicate the confidence level of the match based on the Clauses present in the Clause Library.
• The dots on the right hand side display the actions that can be taken on the Clauses, such as Select Matched Clause, Ignore Clause and Remove Identification.

8. Click the Clause to see the location on the document.

9. The following actions can be taken on selected Clause:

• Click Confirm to confirm that the Clause matches what is available in the Clause Library. This Clause then appears under the Confirm tab.
• Click Review Later if you are unsure and want to review a Clause later.
• Click Replace Clause if you want to replace the Clause with another one.
• Click Compare to compare the Clause based on the match from the Clause Library.
• Check the Track Deviations box if you want to track the deviations.
• Sort the Search by: 
  • Document Order
  • Category Order 

10. Click Save to save your work in the Draft status. The same changes will reflect on the ICM UI. A new Agreement is created and the Clauses will be displayed on the Clause Discovery tab on the Agreement Details page.

11. Click Finish. The remaining workflow continues as expected.

Agreement Attributes

12. Click the Show button next to the number of Attributes found so that you can review and select from the detected Attributes. All the possible values of the metadata that is identified by AI for these Attributes, such as External Signatory, Contract Value, Effective Date, Expiry Date and so on. The Contract Value is present with currencies. The grouping of Attributes is based on the grouping preferences applied at the time of Contract Type creation.

• The dots on the left hand side indicate the confidence level of each Attribute.
• The dots on the right hand side display the actions that can be taken on the Attribute, such as Select Matched Attribute, Identify Attribute and Ignore Attribute.

All the possible values of the metadata that is identified by AI for these Attributes, such as External Signatory, Contract Value, Number of Renewals, etc.

The grouping of Attributes is based on the grouping preferences applied at the time of Contract Type creation.

13. Edit the Attributes as required. For example, you can select an external signatory or change the Effective/Expiry Date.

14. Click Save to save your changes.

15. Click Finish. The remaining workflow continues as expected.

Similar Agreements 

16. Click Similar Agreements if you want to view similar Agreements from ICM that may have been created for other customers or that are of the same Contract Value.

17. Click Similarity Filter to find similar Agreements.

18. Choose Contract Type to further refine your search.

19. Click Find if you want to find similar Agreements or Cancel if you want to cancel your search.

The Fetching data message is displayed as it may take some time to find similar data if there are many Agreements. You can see the percentage indicating how much the Agreements match.

Agreement Similarity

While negotiating a particular Clause, the contract negotiator would like to quickly find similar Clauses in contracts that have already been executed to be able to make informed decisions. This also applies to the Agreement as a whole where the negotiator can refer to historical data from similar Agreements.

With the 7.9 release, the following options are provided within the Add-in so that the user can:

• Select a Clause/text and find similar Clauses from the ICM repository and compare them with the selected one
• Select similar Agreements present in the ICM repository
• Choose a filter to narrow down the Similarity search (for Clauses and Agreements) within particular type of Agreements

Note:

• It works on Microsoft Office 2016 for Windows version 16.0.4390.1000 or later, and Office .JS installed.
• Discovery workflow is supported only for non-ICM Agreements. However, the Similarity workflow is supported for both ICM and non-ICM Agreements
• The supported attribute data types include Choice, Currency, Date, Email, Text Area, Number and String

Creating a Rule and building your own repository

To create a Rule and build your own repository of ICM contracts within which similar Clauses (or Agreements) can be extracted:
1. Click the Configuration tile on the Dashboard.
2. Click theRules tile.
3. Click Select Contract Type. For example, Testing Negotiate AI. 

4. Select the Rule that you want to edit.

5. Enter the Rule Name. For example, Rule to index similarity. 
6. Enter the Rule Description. The Contract Type, Rule Type and Event are auto populated.
7. Click Next. The Edit Rule page opens.
8. Click Update.

9. The Rule updated successfully message is displayed. Click OK.

Finding Similar Clauses (or Agreements)

Let’s consider an example of finding similar Clauses. You can follow the same method to find similar Agreements.

1. Open the Agreement Document. The Negotiate AI in the Icertis Experience for Word.

2. Select a Clause in the Agreement Document and apply the Similarity Filter to search for similar Clauses in it.

3. It will be displayed in the Current Selection section.

4. Click Proceed. Clauses that are similar to the selected one will be displayed.

5. Click Compare to get a comparison of the Clauses.

6. The Discovery complete message is displayed when similar Clauses are discovered.

7. Click Show to view the discovered Clauses in the Review Agreement Discovery Now section. A list of all discovered Clauses will be displayed in the All tab of the Agreement Clauses pane.

8. Click Sort By if you want to sort the Clauses by Document Order or Category Order.

9. Select a Clause and click Select Matched Clause if it matches your search criteria. For example.Preamble The selected Clauses will then appear in the Confirmed tab. You can ignore a Clause or Remove Identification if it does not match your search criteria. These will then be displayed in the respective tabs.

10. Click Save. The Clause Matching Library pane opens.

You can compare, confirm, replace or review Clauses later. You can also track deviation on the Clauses.

11. Click Select from Library if you want to select the Clause from the ICM repository.

12. You can edit the Attributes here from the Agreement Metadata pane.

Related Topics: Create Agreement | Managing US Federal Contracts using ICM  | Contract Digitalization | DiscoverAI | ObligationAI | VisualizeAI