ICI for SAP Ariba Integration[edit]


= ICI for SAP Ariba Integration =

== Overview ==

'''Icertis Contract Intelligence (ICI) integration with SAP Ariba&nbsp;Contracts'''

The Icertis Contract Intelligence (ICI) for SAP Ariba Contracts integration provides organizations an intelligent and flexible contracting platform leveraging the value of the SAP Ariba supplier network through a seamless source-to-contract workflow featuring the best-in-class contract management functionality.&nbsp;

Some key challenges to the organizations are:

*Lack of speed, collaboration among stakeholders: Inefficient processes lead to high turnaround time. Delays in contracting cause a delay in value realization which impacts the revenue.&nbsp; 
*Lack of insights from contract data leads to limited visibility to enforce performance.&nbsp; 
*Security, risk, and compliance helps to safeguard the brand and intellectual property rights.&nbsp; 

The ICI for SAP Ariba adapter provides the following capabilities.<br/> &nbsp;

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The diagram above depicts how the end-to-end source to contract business flow can be orchestrated leveraging the ICI for SAP Ariba Contracts integration.&nbsp;&nbsp;

*A contract manager can create a standalone SAP Ariba Contract Workspace (ACW) or a corresponding ACW from SAP Ariba Contract Request.&nbsp; 
*A contract manager can also create an SAP Ariba Contract Workspace while awarding a sourcing event.&nbsp; 
*ICI can automatically assemble the legal language leveraging the predefined template and rules.&nbsp; 
*The contract review, approval, and signature can be done in ICI.&nbsp; 
*Once the contract is executed in ICI, the metadata and a signed PDF is synchronized with the SAP Ariba Contract Workspace. 

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== ICI for SAP Ariba Solution ==

*'''Contract Authoring''' 

Contract Managers can create an ACW, provide minimal information, and initiate authoring in ICI. You can leverage ICI’s AI capabilities to extract metadata and clauses for ease of redlining. ICI assembles the legal language based on predefined legal template and rules.

*'''Repository Contract''' 

A contract manager can easily manage signed PDF contracts by uploading it directly to the ACW and publishing it. The solution automatically creates an executed agreement in ICI.

*'''Contract Review, Approval, Signature, and Execution''' 

ICI capabilities around contract redlining (such as Microsoft Word Experience, online editing), approval, signature can streamline the process with proper governance. Once executed, the metadata along with a signed PDF can is synced back in ACW.

*'''Contract Amendment''' 

You can initiate an amendment in ACW and complete the legal authoring for the amendment in ICI. Once the contract amendment is executed in ICI, the changes in the contract are reflected in ACW.&nbsp;

*'''Supplier Master Data''' 

&nbsp;You can also synch supplier master data from SAP Ariba Contracts to ICI..

The following data is synchronized between ICI and SAP Ariba Contracts. &nbsp;

*Agreement data&nbsp;&nbsp; 
*Agreement document data&nbsp; 
*Agreement team data&nbsp; 
*Supplier master data 

== Benefits ==

*Accelerate contract turnaround times:&nbsp;seamless integration with SAP Ariba Contracts enables organizations to easily run contracting processes and quickly author and negotiate contracts closer to their clause positions and operationalize it in SAP Ariba Contracts with the best-in-class technology.<br/> &nbsp; 
*Realize the full value of every contract: seamless data integration between ICI and SAP Ariba Contracts ensures negotiated commercial terms are enforced during the procurement and payable processes, helping maximize the value of every contract.<br/> &nbsp; 
*Effectively manage legal and business risk: preapproved legal templates, predefined corporate policies, and constant monitoring of contractual obligations and SLAs (Service Level Agreement) enable organizations to effectively manage legal and business risks. 

== Prerequisites ==

The ICI SAP Ariba Adapter is supported with ICI version 8.2 and 8.1.2. Ensure that the following prerequisites are met:

*SAP Ariba Contracts prerequisites&nbsp; 
**Use the REST API collection to integrate SAP Ariba Contract Workspaces (ACW), SAP Ariba Documents, and SAP Ariba Team.&nbsp; 
**The SAP Ariba REST APIs are configured with API rate limit values to make uninterrupted API calls for data syncing. &nbsp; 
**Task Service is up and running &nbsp; 
**Required events and jobs are enabled &nbsp; 
**SAP Ariba Contracts allows ICI Client to consume their APIs &nbsp;   

'''Note:''' To know more about the SAP Ariba prerequisites, click [https://help.sap.com/docs/ARIBA_SOURCING/9e0dca5bce1347ceb72ccae76a15c2c9/a1709b3b0a824b018577e0add8d1b27a.html here].&nbsp;&nbsp;

*ICI configuration prerequisites&nbsp; 
**Creating ICI entities&nbsp;&nbsp; 
**Mapping attributes for ICI entities (Client App Cross Reference and Client App Entity Mapping) &nbsp; 
**Creating filters in the Client App Filter Condition&nbsp;&nbsp; 
**Defining Date Filter criteria in the Client App Master data Sync for field: Effective Date &nbsp; 
**Storing SAP Ariba API connection information in the Azure Key Vault   &nbsp; 
**The required SAP Ariba Contracts master data is imported to ICI – ICI side&nbsp; 
**SAP Ariba Contracts users are provisioned in ICI&nbsp; 
**SAP Ariba Contracts IDP integration is configured in ICI&nbsp;   

'''Note:''' Contact your Icertis Contract Intelligence (ICI) implementation team to complete the configuration of the&nbsp;'''ICI for SAP Ariba'''&nbsp;adapter.

= Managing Contracts =

After integrating ICI with SAP Ariba Contracts, you can perform the following contract authoring activities:

The ICI SAP Ariba Adapter enables you to create and manage the following records:

*Executed paper agreements 
*Own paper agreements 
*Third party paper agreements 
*Amendments (full and termination) 

== Working with Contracts ==

=== Managing Contracts Created Using Executed Paper ===

The executed paper contracts refer to the types of contracts that are created offline and uploaded to the system. As a part of the organization’s contract systems these must be stored in a repository.

For example, a contract manager or a contract lead receives an already executed agreement and enters the agreement into the system for keeping records.

The following table explains the possible scenarios while working with contracts created using executed paper.

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=== Creating a Contract Using Executed Paper ===

1. Create a Contract Workspace in SAP Ariba Contracts in the '''Draft''' status.

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2. The signature task is associated with the main agreement document. This signature task can be completed either through the e-signature process or you can upload a signed copy that is created offline.

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3. To publish the agreement, click '''Actions '''> '''Publish '''in ACW.

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'''Note''': To know more about the standard Ariba Contract Workspace creation process, click [https://help.sap.com/docs/ARIBA_SOURCING/fa6038501b9b4b548e7a7628356e33ca/7cd9712c71ea1014a8d3d6cf4fe940c0.html here].

4. To open the ICI equivalent agreement, click the link in the '''External ID''' column (for example: ICMNDA_82).

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5. To view the SAP Ariba information in ICI, click&nbsp;'''''Details&nbsp;'''''> '''A''riba Information.'''''

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6. To view the owners of the agreement, on the left navigation pane, click '''Team'''.

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7. To view the contract details, click '''Details''' > '''General Information'''.

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8.&nbsp;To navigate back to the ACW, click '''Details''' > '''Ariba CW Link'''.

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9. The ACW now shows both the '''ACW ID''' and the '''Icertis ID'''.

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=== Managing Contracts Created Using Own or Third party Paper ===

You can choose to create an agreement using your own paper or third-party paper:

*Own paper: Create an agreement by using your own template&nbsp; 
*Third-Party paper: Create an agreement by using a template provided by by the supplier 

The following diagram explains the contract initiation to contract execution process.

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=== Creating a Contract Using Own Paper or Third party Paper ===

1.&nbsp;&nbsp;&nbsp;Create a Contract Workspace in SAP Ariba Contracts in the '''Draft''' status.

2.&nbsp;&nbsp;&nbsp;Click '''Initiate Authoring'''. The ICI application opens.

3.&nbsp;&nbsp;&nbsp;On the Contract Type Details page, select the options and click '''Next'''.

4.&nbsp;&nbsp;&nbsp;On the Attributes page, enter the required values and click '''Next'''.

5.&nbsp;&nbsp;&nbsp;(For third party paper only) Upload a contract document and click '''Next'''.

6.&nbsp;&nbsp;&nbsp;(For own paper only) Select or upload a template and click '''Next'''.

7.&nbsp;&nbsp;&nbsp;Click '''Create and Publish'''.

8.&nbsp;&nbsp;&nbsp;Send the contract for required approvals.

9.&nbsp;&nbsp;&nbsp;Initiate internal and external signatures.

10.&nbsp;Execute the contract in ICI.

11.&nbsp;Once the contract is executed in ICI, you can view the contract details in ACW.

12.&nbsp;Publish the ACW to complete the process.

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=== Managing contracts in unique scenarios ===

The following table explains the few unique scenarios of SAP Ariba Contract Workspace (ACW), and statuses that reflect in SAP Ariba and ICI. Note that status names are not changed, but only synching SAP Ariba Contract Status to ICI in attribute is changed.

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=== Syncing Contract Line Item Documents (CLID) ===

A Contract workspace can contain Contract Line items Documents (CLID).

Refer to the tables to see different CLID statuses and corresponding impact in ICI before authoring is initiated and when authoring is already initiated.

*Contract authoring is not initiated 

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*Contract authoring is already initiated 

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== Working with Amendments ==

An amendment is a change made to an executed or a signed agreement. In ICI, you can amend an agreement whether it is in executed, terminated, or expired state.&nbsp;

For SAP Ariba Contracts, amendment type depends on the reason for amending the main contract.&nbsp;Currently only the full amendment type is supported.

'''Prerequisite'''

The ACW must be created, and the contract should be published.

'''Creating an Amendment'''

1.&nbsp;&nbsp;&nbsp;&nbsp;Open the SAP Ariba Contract Workspace that you want to amend.

2.&nbsp;&nbsp;&nbsp; From the '''Actions '''menu, click '''Amend'''.

3.&nbsp;&nbsp;&nbsp; Enter the relevant information and the reason for the amendment.

4.&nbsp;&nbsp;&nbsp; ''(Optional)'' Edit the required attributes.

5.&nbsp;&nbsp;&nbsp; From '''the Actions '''menu, click '''Initiate Authoring'''. The agreement opens in the ICI application.

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6. Enter the details and click'''Create'''. The amendment record is created.

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Like agreements, a unique amendment ID is created and is synched back in ACW. The amendment is created in the '''Draft''' status.

7. Publish the amendment in ACW.

'''Note the following important points'''

*An ICI amendment record is created only for the full amendment of a ACW. 
*For all other amendment types, except the full amendment, the Header fields are updated in the parent agreement itself.&nbsp; 
*For all the amendment types, except the full amendment, the publishing is done in ACW. The overall lifecycle and procedure to execute all types of amendments remain the same. 
*Each amendment type has a specific set of attributes.&nbsp; 
*All amendment types are shown in the same way, with its own SAP Ariba Contracts amendment type name. 

== Configuration ==

=== SAP Ariba Contracts Side configurations ===

To know more on SAP Ariba Contracts side configurations, click&nbsp;[https://help.sap.com/docs/ARIBA_SOURCING/9e0dca5bce1347ceb72ccae76a15c2c9/79e20b26eabc4af0a486acd8818877d5.html here].

=== ICI Side configurations&nbsp; ===

Contact your Icertis Contract Intelligence (ICI) implementation team to complete the configuration of the ICI for SAP Ariba adapter.

== Glossary ==

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'''Related Topics''':&nbsp;[[Working_with_Agreements|Agreement Management]]