| Line 4: | Line 4: | ||
| | ||
| − | The default workflow of an agreement allows for reviews by both internal users as well as the external party, before being signed and executed. These are refereed to as | + | The default workflow of an agreement allows for reviews by both internal users as well as the external party, before being signed and executed. These are refereed to as internal reviews and external reviews in ICI. |
Certain roles and controls are predefined in ICI for dealing with Agreements: | Certain roles and controls are predefined in ICI for dealing with Agreements: | ||
| Line 14: | Line 14: | ||
*Deviation Approver | *Deviation Approver | ||
| − | The team member assigned the role of a | + | The team member assigned the role of a reviewer can review that agreement as an Internal Reviewer. Once the agreement is sent for the review using Request Review, you can cancel this request. |
This is the process to review an Agreement as an internal reviewer: | This is the process to review an Agreement as an internal reviewer: | ||
| − | 1. Click the '''Tasks''' tile on | + | 1. Click the '''Tasks''' tile on the "Home" page. The "User Tasks" page opens and displays a list of tasks assigned to the user that is currently logged in. |
| + | <div class="image-green-border">[[File:8.0-UserTasks.PNG|720px]]</div> | ||
| + | 2. '''Click''' the link with the agreement name. The Agreement Details Page opens. | ||
| − | + | 3. '''Click''' as appropriate buttons to act on this request to review: | |
| − | + | ||
| − | + | ||
| − | + | ||
| − | 3. Click as appropriate buttons to act on this request to review: | + | |
*Cancel Request: to cancel the request for review. | *Cancel Request: to cancel the request for review. | ||
| Line 36: | Line 34: | ||
*Edit: to make changes to the agreement. | *Edit: to make changes to the agreement. | ||
*Send For Approval: to send the agreement for approval after your reviews are complete. | *Send For Approval: to send the agreement for approval after your reviews are complete. | ||
| − | *Delete: to delete the agreement completely. <br/> | + | *Delete: to delete the agreement completely.<br/> |
Third party reviews are done by the external party. The Third Party user reviewing the agreement may or may not have access to ICI. This is the process to review an Agreement as a Third Party Reviewer: | Third party reviews are done by the external party. The Third Party user reviewing the agreement may or may not have access to ICI. This is the process to review an Agreement as a Third Party Reviewer: | ||
| Line 54: | Line 52: | ||
Create user groups | Create user groups | ||
| − | + | 1. '''Click '''"Admin" on the "Home" page and then '''click''' "User Groups" > The User Groups page opens. | |
| − | + | ||
| − | + | 2. '''Click '''"Create" on the "User Groups" page. The "Create User Group" page opens. | |
| − | + | ||
| − | + | 3. '''Enter''' Name. For Example, Only External Reviewers. | |
| − | + | ||
| + | 4. '''Click '''Next. The Users tab opens. | ||
| + | |||
| + | 5. '''Click '''Add Users. The window to add users opens. | ||
| + | |||
| + | 6. '''Select '''and '''add '''users from list. For Example, external users with login privileges. | ||
| + | |||
| + | 7. '''Verify '''the details and '''click '''Save. The user group Only External Reviewers with external users is created. | ||
You can create user groups with only internal users, only external users or the mix of internal and external users. | You can create user groups with only internal users, only external users or the mix of internal and external users. | ||
| Line 65: | Line 70: | ||
Send the agreement for a review | Send the agreement for a review | ||
| − | + | 1. '''Click "'''Request Review" on the agreement "Details"'' ''page. | |
| − | <div class="image-green-border">[[File: | + | <div class="image-green-border">[[File:8.0-Agreement-RequestReview.PNG|720px]]</div> <div class="image-green-border"> </div> <div class="image-green-border">The "Request Review"''window opens.</div> <div class="image-green-border"><br/> [[File:8.0-Agreement-RequestReview1.PNG|720px]]</div> |
| − | | + | 2. '''Click''' "Internal"''tab to add internal users or user groups. For example, internal user John Doe.<br/> 3. '''Click "'''Third Party"''tab to add external users.<br/> 4. '''Click '''"Send". The agreement is sent for review. |
=== User roles on the Agreement page === | === User roles on the Agreement page === | ||
| − | You can see the reviewer’s roles on | + | You can see the reviewer’s roles on Team''and History''tabs on Agreement "Details"'' ''page. |
| − | *If the user or all the users in the user group are internal users, the role displayed will be | + | *If the user or all the users in the user group are internal users, the role displayed will be Internal Reviewer. |
| − | *If the user or any one user in the user group is an external or third party user, the role displayed will be | + | *If the user or any one user in the user group is an external or third party user, the role displayed will be External Reviewer. |
| − | <div class="image-green-border">[[File: | + | <div class="image-green-border">[[File:8.0-Agreement-AddTeam.PNG|720px]]</div> |
| − | + | The actions: Reassign, Enable, Disable and Remove will work in a similar way as other User Roles for Internal Reviewer and External Reviewer roles. | |
| − | <div class="note-box">'''Note:''' The Administrator can map specific actions to user roles | + | <div class="note-box">'''Note:''' The Administrator can map specific actions to user roles Internal Reviewer and External Reviewer through Role Action Mapping, User Groups and Security Groups as per ICI existing functionality.</div> |
| | ||
'''Related Topics: '''[[Agreement_Management|Agreement Management]] | [[Managing_Users|Managing_Users]] | [[Managing_User_Groups|Managing_User_Groups]]| | '''Related Topics: '''[[Agreement_Management|Agreement Management]] | [[Managing_Users|Managing_Users]] | [[Managing_User_Groups|Managing_User_Groups]]| | ||
Latest revision as of 17:17, 13 December 2021
Reviewing an Agreement
The default workflow of an agreement allows for reviews by both internal users as well as the external party, before being signed and executed. These are refereed to as internal reviews and external reviews in ICI.
Certain roles and controls are predefined in ICI for dealing with Agreements:
- Contract Admin
- Primary Owner
- Approver
- Reviewer
- Deviation Approver
The team member assigned the role of a reviewer can review that agreement as an Internal Reviewer. Once the agreement is sent for the review using Request Review, you can cancel this request.
This is the process to review an Agreement as an internal reviewer:
1. Click the Tasks tile on the "Home" page. The "User Tasks" page opens and displays a list of tasks assigned to the user that is currently logged in.
2. Click the link with the agreement name. The Agreement Details Page opens.
3. Click as appropriate buttons to act on this request to review:
- Cancel Request: to cancel the request for review.
- Approve: to approve the request for review.
- Reject: to reject the request for request.
4. Perform these options to complete your review:
- Download Document: to download the agreement in PDF format.
- Upload Document: to upload the reviewed document with comments.
- Edit: to make changes to the agreement.
- Send For Approval: to send the agreement for approval after your reviews are complete.
- Delete: to delete the agreement completely.
Third party reviews are done by the external party. The Third Party user reviewing the agreement may or may not have access to ICI. This is the process to review an Agreement as a Third Party Reviewer:
1. Download the document that you received by e-mail from the primary owner.
2. Review the document and send it back with your comments to the primary owner by e-mail.
3. When primary owners receive the document from the third party, they incorporate the changes and upload the document to ICI again.
Display internal and external reviewer roles based on user type
Reviewer plays a vital role in review and approval processes for each entity related to agreement and suggests the changes wherever necessary. Primary owner can send an agreement for review using Request Review to internal or external users or users groups.
Create user groups
1. Click "Admin" on the "Home" page and then click "User Groups" > The User Groups page opens.
2. Click "Create" on the "User Groups" page. The "Create User Group" page opens.
3. Enter Name. For Example, Only External Reviewers.
4. Click Next. The Users tab opens.
5. Click Add Users. The window to add users opens.
6. Select and add users from list. For Example, external users with login privileges.
7. Verify the details and click Save. The user group Only External Reviewers with external users is created.
You can create user groups with only internal users, only external users or the mix of internal and external users.
Send the agreement for a review
1. Click "Request Review" on the agreement "Details" page.
2. Click "Internal"tab to add internal users or user groups. For example, internal user John Doe.
3. Click "Third Party"tab to add external users.
4. Click "Send". The agreement is sent for review.
User roles on the Agreement page
You can see the reviewer’s roles on Teamand Historytabs on Agreement "Details" page.
- If the user or all the users in the user group are internal users, the role displayed will be Internal Reviewer.
- If the user or any one user in the user group is an external or third party user, the role displayed will be External Reviewer.
The actions: Reassign, Enable, Disable and Remove will work in a similar way as other User Roles for Internal Reviewer and External Reviewer roles.
Related Topics: Agreement Management | Managing_Users | Managing_User_Groups|
