Revision as of 06:24, 29 January 2021

1 Adding an Amendment to an Agreement
2 Adding Amendment without Parent Agreements
- 2.1 Adding Amendment without Parent Agreements using UI
- 2.2 Adding Amendments without Parent Agreement using Excel Add-in
3 Configuring Attributes Inheritance for Amendments at Contract Type level
- 3.1 Enabling Attribute Inheritance for Amendments at the Contract Type level

Adding an Amendment to an Agreement

You cannot edit an Agreement that is in Executed state (signed by both internal and external parties). To make any changes to an executed Agreement, you must add an Amendment to it. ICI provides a comparison of the Attribute values for the first version of an Amendment by comparing these with the parent Agreement values. These changes are displayed in the History tab of the Amendment as well as in the Attribute Value Report for easy understanding of the changes being done during an Amendment.

Configuring Attribute inheritance for amendments at contract type level

ICI now provides the flexibility to decide which attributes of an agreement can be copied to amendments at the contract type level, as per business requirements. Configurators can enable or disable the attribute’s inheritance for amendments, using the Is Inherit On Amendments flag, at the agreement contract type and template variable levels. Users can then copy these defined attribute values from base agreement to amendment during amendment creation.

Note:

The technical configuration settings for excluding parent agreement attributes from its amendments will always take preference over the settings at agreement contract type and template level.
The existing validations or dependencies for an attribute’s properties set for the agreement will not be inherited to amendments.

Configurators can enable or disable the attribute’s inheritance for amendments using “Is Inherit On Amendments attribute” at the agreement contract type and template variable levels during creating or updating process.

To enable the attributes inheritance:

1. Click Configuration > Contract Types on the Home page. The Contract Types index page opens.

2. Click View Record icon corresponding to the contract type you want to define the sorting order for. For example, Inline Association Test. The Contract Type Details page opens.

3. Click Edit. The Edit Contract Type page opens.

4. Click Next. The Attributes page opens.

5. Select the Attribute in the Selected Attributes pane. For example, Contract Value. The Edit Attributes section opens.

6. Toggle the Is Inherit On Amendments field to On.

Note: By default, the Is Inherit On Amendments property is On for attributes. Configurator should consider the behavior of the rest of the attribute properties along with Is Inherit On Amendments before setting it to Off.

7. Click Save. The Attribute will be updated.

8. Click Next. The Association page opens.

9. Enter details in the Association, Display Preference and Team tabs.

10. Verify the details and click Update. The Contract Type will be updated.

To add Amendment to an Agreement:

1. On the Agreement Details page, click Add Amendment. The Add Amendment page opens.

2. On the Attributes tab, make changes to the information that you want to update, and then click Next. The Select Template page opens.

3. Select an appropriate template, and then click Next. The Verify tab opens.

4. On the Verify tab, verify the information that you have updated, and then click Create. The Amendment Details page opens. The Amendment moves to the Draft state.

5. On the Amendment Details page, do the following:

6. Click the buttons as appropriate:

Download Document to download the document for review.
Upload Document to upload the document.
Edit to edit the Amendment.
Publish to publish the Amendment.

The parent Agreement appears on the upper right corner above the Amendment summary.

During the Amendment creation process (either in pre-Draft or Draft state), ICI captures and displays the changes made to the attribute values. This applies to amendments created through the UI, Excel Add-in and API calls.

7. 'Click Add Amendment on the executed base Agreement, the Attributes page of the Amendment creation process opens.

The attributes which have inheritance enabled for amendments will have their values copied from the base agreement and are auto-filled on the Attributes page. For example, attribute Contract Value has its value USD 85.00 copied from the agreement.

Note:

The Is Inherit On Amendments attribute property is only available for Agreement contract types and Template variables.
When the Is Inherit On Amendments is set to Off for an attribute, its value will not be inherited to its amendment. However if that attribute has any default value, it will be auto-populated in amendment s except for amendments created through Bulk Actions.
The technical configuration settings for excluding base agreement attributes from its amendments will always take precedence over the settings at agreement contract type and template level. For example, if the attribute Contract value has Is Inherit On Amendments set to On at contract type level, but set to be excluded in a config key, the value for Contract Type will not be inherited to its amendment.

8. Click Next to open the Select Template page. If a Template is not selected from the available Templates or a new Template is not uploaded, the Amendment uses the parent Agreement’s Template by default only if the parent Agreement is created using Own paper. The parent Template’s metadata such as, Name, and Version is captured and can be used to search and report on the amendments and for creating rules and notifications for them.

Templates are displayed in a Grid view by default which includes columns based on template metadata such as, template name, template status, etc. or extended template metadata if configured in your instance. Through a technical configuration, you can specify which columns should display on the grid.

The attributes which have inheritance enabled for amendments at Template Variables level, will have their values copied from the base agreement template and are auto-filled on the Template Variables page. For example, attribute Product Brand has its value Icertis, copied from the base agreement template.

9. Click Next. The Verify page opens.

10. Click Create to create the amendment with all the Attribute values and the template that has been selected by the user.

ICI compares the metadata field values with the earlier version of the Amendment and displays these changes in the History tab of the Amendment. Click Show All Changes under the Detail tab to view the differed values.

The Details popup opens displaying the Attribute Name, Old Value and New Value. If you are creating the first Amendment, ICI compares the metadata values with the main Agreement.

The Attribute Value Report on the Agreement Details page also displays the changes made to the Attribute values in the Amendment creation process as the first Edit entries.

Creating an Amendment without referencing parent Agreement

You can also create Amendments without referencing their parent Agreements which may be difficult to identify or retrieve, in cases like legacy mergers and acquisitions. So, you can now amend Terms and Conditions of all such Agreements that are not stored in ICI. Support for creation of such Amendments is also available using the Bulk Upload functionality of Excel Add-in.

Adding Amendments on expired agreements

The process to add amendments has been standardized by providing the option to add amendments to expired agreements. The amendment creation for expired agreement follows the existing ICI amendment workflow. The agreement is then revived by extending its expiry date as per the amendment.
Add Amendment action is configurable through role action mapping on the expired state of agreement and by default, primary owner, secondary owner and contract manager can add amendments to the expired agreements.
the process is standardized by providing the option to add amendments to expired agreements. The amendment creation for expired agreement follows the existing ICI amendment workflow. The agreement is then revived by extending its expiry date as per the amendment.
Add Amendment action is configurable through role action mapping on the expired state of agreement and by default, primary owner, secondary owner and contract manager can add amendments to the expired agreements.

The administrators can configure the Add Amendment action button using Role Action mapping for expired agreements in a similar way it is done for executed agreements.The administrators can configure the Add Amendment action button using Role Action mapping for expired agreements in a similar way it is done for executed agreements.

Adding Amendment to expired agreement from the Agreement Details page

1. Click Agreement Management > Agreements on the Home page. The Agreement index page opens.

2. Click View Record icon next to the agreement in the expired state you want to add the amendment for. For example, AmendmentOnExpiredAgreement. The agreement details page opens.

'3. 'Click Add Amendment. The Attributes tab for Add Amendment page opens.

4. Enter the expiry date for the amendment. For example, 2020-09-05.

Note: The expiry date should always be greater than or equal to parent agreement’s expiry date. The expiry date field can be empty (depending upon its configuration at the agreement contract type level as mandatory or optional based on business requirements).

5. Enter details in attributes that can be superseded, if required.

6. Click Next. The Select Template page opens.

7.14-Adding Amendment to Expired Agreement3.png

7. Select the Template.

8. Click Next. The Verify page opens.

9. Verify the details and click Create and Publish. The amendment is created.

The expiry date field can be configured to be superseded at the agreement contract type level. In such case, when users set the amendment’s expiry date greater than that of parent agreement, then the parent agreement’s expiry date is reset. The agreement moves back to its previous state such as Executed or Reviewed.

If the user sets the amendment’s expiry date same as parent agreement’s expiry date, then the parent agreement remains in the Expired state. If the user sets the amendment’s expiry date same as parent agreement’s expiry date, then the parent agreement remains in the Expired state.

For example, AmendmentOnExpiredAgreement’s expiry date is reset as its amendment’s expiry date is greater and it moves back to its previous Executed state.

Adding Amendments to expired agreement from Home page

1. Click Agreement Management > Add Amendment on the Home page. The Create Amendment page opens.

2. Select Amendment With Parent Agreement in the What type of Amendment are you trying to create? field.

3. Click Search icon for Parent Agreement. The Lookup Search window for Parent Agreement opens.

All the agreements in expired and executed states are displayed using the default and non-removable filters.

4. Choose the agreement and click Select. For example, AmendmentOnExpiredAgreement.

5. Follow the standard ICI process to complete the creation of the amendment.

Reviving a terminated agreement

Users may terminate an agreement with the other party for various business reasons. To improve usability, ICI provides the capability to add and execute amendments on a terminated agreement. This considerably saves time for users who may want to re-instantiate their existing relationship with the other party, as they no longer need to create an entirely new agreement and go through several workflows such as clause deviations clearance, template process, and so on.

Adding and executing an amendment on a terminated agreement will move the agreement back to the “Executed” or “Expired” state, based on its expiry date, thus reviving the terminated agreement. The system sets an identifier attribute "Is Termination Revived" for such revived base agreements, and users can use them in search filters, notification rules while configuring saved searches, and so on.
By default, only primary owners and contract managers can add an amendment to the terminated agreement. The access privileges are controlled through role action mapping.

Adding Amendments to terminated agreement from the Agreement Details page

Users can add an amendment to a terminated agreement using the Add Amendment action available on the agreement Details page.

To add amendment:

1. Click Agreement Management > Agreements on the Home page. The Agreement Index page opens.

2. Click the View Record icon corresponding to the agreement in the terminated state you want to add an amendment for. For example, ICMMasterServicesAgreement_11. The agreement Details page opens.

3.Click Add Amendment. The Attributes tab for Add Amendment page opens. The attributes with enabled inheritance will have their values pre-populated from parent agreement.

4. Edit or enter the details in attributes as required.

Note:
- The expiry date for amendment should always be greater than or equal to parent agreement’s expiry date.
- The expiry date field can be empty (depending upon its configuration at the agreement contract type level as mandatory or optional based on business requirements).

5. Click Next. The Verify page opens.

6. Verify the details and click Create and Publish. The Amendment is created.

7. Approve and execute the amendment following standard ICI workflows.

8. Click Go to Parent Agreement on theAmendment Details page.

The parent agreement Details page opens.

The Is Agreement Revived attribute is set to Yes. The parent agreement moves back to its previous Executed or Expired state based on its expiry date. For example, ICMMasterServicesAgreement_11 moves back to Executed state.

Adding Amendments to terminated agreement from Home page

Users can also add an amendment to a terminated agreement from the menu tile on the ICI home page.

1. Click Agreement Management > Add Amendment on the Home page. The Create Amendment page opens.

2. Select Amendment With Parent Agreement in the What type of Amendment are you trying to create? field.

3. Click Search icon for Parent Agreement. The Lookup Search window for parent agreement opens.

All the agreements in terminated state in addition to expired and executed states are displayed using the default and non-removable filters.

4. Choose an agreement and click Select. For example, ICMMasterServicesAgreement_466.

5. Follow the standard ICI process to complete the creation of an amendment.

Configuring Notification Subscriptions

Users can configure the notifications to be sent when the terminated agreement is revived using amendment.

To configure a notification subscription:

1. ClickUser Administration > Notification Settings > Subscription on the Home page. The Subscriptions Index page opens.

2. ClickCreate Subscriptions. The Create Subscription page opens.

3. Enter'a name in Template name. For example, Agreement Revived.

4. Select the contract type in theEntity Name. For example, ICM Master Services Agreement.

5. Select theEvent Namewhich you want to send the notification for. For example, Agreement Executed.

6. Select theCategory Name. For example, Revived Agreements.

7. Select the Notification Mode. For example, Internal.

8. Click Next.

9. Enter the Template Subject and the Template Body.

You can tag the attribute Is Agreement Revived in the Template.

10. Click Next. The Sender/Recipient tab opens.

11. Select and add users.

12. Click Next. The Verify page opens.

13. Verify the details and click Create.

The subscription for Revived Agreements is created.

Configuring a Notification Rule

Users can configure a notification rule for a contract type to send the notifications when a terminated agreement is revived through amendment.

To create a Notification Rule:

1. Click Configuration > Rule > Create Rule on the Home page. The Create Rule page opens.

2. Select theContract Type. For example, ICM Master Services Agreement.

3. Enter the Rule Name. For example, Agreement Revive Notification.

4. Select the Rule Type. For example, Notification Rule. The Subscriptions field is displayed.

5. Select the Subscriptions. For example, Agreement Revived.

6. Click Next. The Build tab opens.

7. Click the Add Rule button. The section to add rule conditions opens.

8. Set the condition with attribute Is Agreement Revived Is True.

9. Set Send Notification to Yes in Select Action dropdown in Actions section.

10. Select No in Stop Processing More Rules field. The further evaluation of Rules within a Ruleset continues.

11.Click Validate. The page to validate the rule by entering attributes values of the selected Contract Type opens.

12.Click Next. The rule Summary tab opens.

13. Click Create. The Rule created successfully message appears. The Rule is displayed in the list of Rules of the specific Contract Type.

The notification will be sent to the user upon satisfying the rule conditions.

Accessing Revived Agreement Notification

Users can access the notifications received for revived agreements from Notification Dashboard.

1. Click Notifications tab on the Home page. The Notifications Dashboard opens.

2. Click Revived Agreements. The list of notification events opens. For example, Agreement Executed.

3. Expand the notification event Agreement Executed. The notifications belonging to the selected event are displayed.

4. Select the Notification you want to view.

The selected Notification opens in the right pane.

Enabling superseding of attribute values for amendments

In ICI, users could supersede all attributes of a parent agreement configured as ‘supersedable’ with values from its amendment, either manually using the “Supersede” action or automatically through the auto-supersede task. Users can now selectively supersede individual entities based on business conditions.

The administrator can control the supersede functionality for agreements by:

Enabling auto supersede option at the contract type level.
Configuring the Supersede Rule with Is Supersede by Amendments or Is Supersede by Termination options.
Selecting attributes in rule actions based on the selected Supersede On option.

Users can view the attribute’s supersede value on the agreement and the captured history as per the rule execution. When no rule is configured, the supersede functionality will work as per existing ICI behavior.

Users can enable the superseding of attributes on amendments and Termination agreements while creating or updating an agreement contract type.
In case of termination, auto supersede property is enabled on the parent contract type. The supersede rule is configured on the child termination instance. The attributes selection dropdown in the supersede rule may contain more attributes then the actuals supersedable attributes as one termination contract type may be linked to multiple other agreement contract types as termination contract type.

To enable superseding:

1. Click Configuration > Create Contract Types on theHome page. TheSelect Contract Types page opens.

2. Select Agreement and click Next. The Create Contract Type page opens.

3. Enter a Contract Type Name. For example, Master Services Agreement.

4. Toggle the Enable Auto Supersede field to Yes. This will enable the superseding of attributes values for the current contract type.

Note: By default, Enable Auto Supersede is set to Yes for contract types.

5. Click Next. The Attributes page opens.

6. Select the Attribute in the Selected Attributes pane which you want to be superseded. For example, Contract Value. The Edit Attributes section opens.

7. Toggle the Is Supersedable By Amendments field to On.

To enable superseding by termination, toggle the Is Supersedable By Termination field to On.

8. ClickSave. The Attribute will be saved.

9. ClickNext. The Association page opens.

10. Enterdetails on the Associations, Display Preference and Team tabs.

11. Verifythe details and clickCreate. The Contract Type will be created.

12. Approvethe Contract Type following the standard ICI approval workflow.

Configuring a Supersede Rule

Users can configure a supersede rule on an agreement contract type to define a set of attributes to be superseded by an amendment or termination instance.

In case of termination, the supersede rule will be configured on the Termination agreement.

To configure a supersede rule:

1. ClickConfiguration > Rule > Create Rule on the Home page. The Create Rule page opens.

2. Selectthe Contract Type. For example, ICM Master Services Agreement.

3. Enterthe Rule Name. For example, Attributes for Amendment.
4. Selectthe Rule Type. For example, Supersede Rule. The Supersede on field is displayed.
5. Selectthe action to supersede On. For example, Amendment.

Select option Termination to configure a Supersede Rule for Termination Contract Type.

6. Click Next. The Build tab opens.

7. Click the Add Rule button.

8. Click Add Condition. The section to add rule conditions opens. For example, Agreement Language Contains English.

9. Select the Attributes option in the Select Action drop-down.

10. SelectAttributes you want to supersede. For example, Contract Value.

Note: The Attribute selection drop-down may contain more attributes than the actual supersedable attributes as an agreement contract type may be configured as Termination contract type for multiple contract types.

11. Select No in the Stop Processing More Rules field. The further evaluation of Rules within a Ruleset continues.

12. Click Validate. The page to validate the rule by entering attributes values of the selected Contract Type opens.

13. Click Next. The rule Summary tab opens.

14. Click Create. The Rule created successfully message appears. The Rule is displayed in the list of Rules of the specific Contract Type.

The configured attributes of an agreement will get superseded upon satisfying the rule conditions.
No attributes will supersede if rules do not satisfy.

Manual Superseding by Amendments

To create an amendment:

1. ClickAgreement Management > Agreements on the Home page. The Agreement Index page opens.

2. Click the View Record icon corresponding to the agreement you want to create an amendment for. For example, ICM Master Services Agreement.

The Agreement Details page opens.

3. ClickAdd Amendment. The Attributes page for Add Amendment opens.

4. Enter/editattributes values. For example, Contract Value is 500,000.00.
5. ClickNext. The Verify page opens.
6. ClickCreate. The Amendment is created.
7. Approveand execute the amendment following standard ICI workflows.
8. Click Supersede on the Details page.

The information window opens with the details of the attributes which will be superseded.

Only those Attributes configured for superseding on the contract type and in the Supersede Rule, will get superseded.

9. ClickProceed. The status of the Amendment changes to Superseded.

The parent agreement attribute value will get superseded with the amendment attribute value.

Note:

If no Supersede Rule is defined for a contract type, all attributes with enabled supersede property, will be superseded except system attributes.
In case of termination, the superseding of attributes will be done upon the execution of a Termination instance through scheduled tasks.

Adding Amendment without Parent Agreements

Adding Amendment without Parent Agreements using UI

You may at times have to create Amendments for Agreements that are not being tracked in ICI. This page allows you to create such Amendments.

Using this feature, you can also amend the Terms and Conditions of Agreements whose parent Agreements are not stored in ICI.

1. Click Agreement Management on the Dashboard. The Agreement Management page opens.

2. Click Create Amendment on the Agreement Management page. The Create Amendment page opens.

3. Select the appropriate option from this drop-down list and click Next.

What type of Amendment are you trying to create?: Select Amendment with Parent Agreement if you are trying to add an Amendment to an existing Agreement in Executed state. When you select this option, the placeholder Agreement is not displayed in the Lookup Search. Select Amendment without Parent Agreement if you are adding an Amendment without a parent Agreement. This option must be selected only if the Parent Agreement is not available for creating an Amendment.

4. Select the appropriate option from the following and click Next.

Category: Select the appropriate category
Contract Type Name: Select the Contract Type from the list.
Contract Type Description: This field facilitates users to select the desired Contract Type.
Type of Paper: Select from either of the following options:
- Third Party if you want to upload a Third Party Agreement Template
- Own if you want to select a Template generated in ICI

5. Click Next. The Amendment Details page opens that does not display any prefilled data as there is no parent Agreement associated with the Amendment.

6. Type or select the information on this page and click Next. The Select Template page opens.

7. Select the Template from the available list if you have selected Type of Paper as Own, or select the Template from your local drive and upload it to ICI and then click Next. The Verify page opens where you must verify the information added to the Amendment.

8. Click Create. The Amendment Details page opens.

On this page, a message will be displayed showing the name of the Parent Agreement when you hover your mouse to view the Parent Agreement. The Dummy Parent Agreement is created automatically by default as an explicit version after you create the Amendment without a Parent Agreement. It contains the same metadata as for the Amendment created without a parent Agreement. It also creates a dummy Agreement document. The Dummy parent Agreement is not visible in the list of Agreements on the Agreement Management page. ICI retrieves all placeholder Agreements through a single Saved search in case you enable creating Amendment without a parent Agreement feature. This Saved Search is created from the back-end using a script and cannot be edited or deleted. You can perform the following actions in a Dummy Parent Agreement. Adding Amendments on a placeholder Agreement will go through the normal Amendment creation flow except that the placeholder Agreement document is not used in this flow.

Broadcast the Agreement
Create Smartlinks
Add Commitments
Add Notes

Adding Amendments without Parent Agreement using Excel Add-in

You can create an orphan Amendment using Excel Add-in. To create an Amendment without Parent Agreement (orphan Amendment) using Excel Add-in, you need to set the value as true in the following key:

1. Log on to ICI Excel Add-in.

2. Click ICI Bulk Insert tab in the ribbon to select the entity and action.

3. Select the entity from the Entity drop-down and then select the Action from the Action drop-down. For example, select entity as ICM_MSA_SD and select action as Add Orphan Amendment.

4. Click Populate Workbook. The Populate Workbook window opens.

5. Click Yes to populate the workbook that shows the attributes for the selected Contract Types.

6. Select or enter the information for the mandatory fields in the Excel Add-in. For example, Status, Parent Agreement, Business Status, Agreement Name.

7. Click Validate to validate the information selected or entered for the Contract Type while creating the Amendment. If the validation is successful, a Validation Successful message appears. If the validation fails, Validation failed message is displayed.

8. After the validation is successful, click Upload. This uploads the information entered about the Contract Type and will be visible on the ICI user interface.

Configuring Attributes Inheritance for Amendments at Contract Type level

ICI already provided the capability to exclude specific agreement attributes from being copied to the amendment through technical configuration which applied to all agreement contract types by default.
ICI now provides the flexibility for users to decide which attributes of an agreement can be copied to amendments, per contract type, as per business requirements. Configurators can enable or disable the attribute’s inheritance for amendments, using the “Is Inherit On Amendments” property at the agreement contract type and template variable levels. Users can then copy these defined attributes values from base agreement to amendment during amendment creation.

Note:
- The technical configuration settings for excluding parent agreement attributes from its amendments will always take preference over the settings at agreement contract type and template level.
- The existing validations or dependencies for an attribute’s properties set for the agreement will not be inherited to amendments.

Enabling Attribute Inheritance for Amendments at the Contract Type level

Configurators can enable or disable the attribute’s inheritance for amendments using “Is Inherit On Amendments attribute” at the agreement contract type and template variable levels during creating or updating process.

To enable the attributes inheritance:

1. Click Configuration > Contract Types on the Home page. The Contract Types index page opens.

2. Click the View Record icon corresponding to the contract type you want to define the sorting order for. For example,Inline Association Test. The Contract Type Details page opens.

3. Click Edit. The Edit Contract Type page opens.

4. Click Next. The Attributes page opens.

5. Select the Attribute in the Selected Attributes column. For example, Contract Value. The Edit Attributes section opens.

6. Toggle the Is Inherit On Amendments field to On.

Note: By default, the Is Inherit On Amendments property is On for attributes. The configurator should consider the behavior of the rest of the attribute properties along with Is Inherit On Amendments before setting it to Off.

7. Click Save. The Attribute will be updated.

8. Click Next. The Association page opens.

9. Enter details in the Association, Display Preference and Team tabs.

10. Verify the details and click Update. The Contract Type will be updated.

@@ Line 61: / Line 61: @@
 The parent Agreement appears on the upper right corner above the Amendment summary.&nbsp;
-During the Amendment creation process (either in pre-Draft or Draft state), ICM captures and displays the changes made to the attribute values. This applies to amendments created through the UI, Excel Add-in and API calls.
+During the Amendment creation process (either in pre-Draft or Draft state), ICI&nbsp;captures and displays the changes made to the attribute values. This applies to amendments created through the UI, Excel Add-in and API calls.
 ''7.&nbsp;''''''Click''' ''Add Amendment'' on the executed base Agreement, the ''Attributes'' page of the Amendment creation process opens.
@@ Line 80: / Line 80: @@
 </div> <div class="image-green-border">'''[[File:Adding amendment Verify page 7.8.PNG|RTENOTITLE]]'''</div>
 ICI compares the metadata field values with the earlier version of the Amendment and displays these changes in the ''History'' tab of the Amendment. Click ''Show All Changes'' under the ''Detail ''tab to view the differed values.
-<div class="image-green-border">[[File:Adding amendment History tab 7.8.PNG|1000px|RTENOTITLE]]</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">The ''Details'' popup opens displaying the ''Attribute Name, Old Value ''and ''New Value''. If you are creating the first Amendment, ICM compares the metadata values with the main Agreement.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">'''[[File:Agreement Management- Amendments- Amendment Details.png|950x400px|Agreement Management- Amendments- Amendment Details.png]]'''</div> <div class="image-green-border">The ''Attribute Value Report'' on the ''Agreement Details ''page&nbsp;also displays the changes made to the Attribute values in the Amendment creation process as the first ''Edit'' entries.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:Agreement Management- Amendments- Amendment Changes.png|950x450px|Agreement Management- Amendments- Amendment Changes.png]]</div> <div class="image-green-border">'''&nbsp;'''</div>
+<div class="image-green-border">[[File:Adding amendment History tab 7.8.PNG|1000px|RTENOTITLE]]</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">The ''Details'' popup opens displaying the ''Attribute Name, Old Value ''and ''New Value''. If you are creating the first Amendment, ICI&nbsp;compares the metadata values with the main Agreement.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">'''[[File:Agreement Management- Amendments- Amendment Details.png|950x400px|Agreement Management- Amendments- Amendment Details.png]]'''</div> <div class="image-green-border">The ''Attribute Value Report'' on the ''Agreement Details ''page&nbsp;also displays the changes made to the Attribute values in the Amendment creation process as the first ''Edit'' entries.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:Agreement Management- Amendments- Amendment Changes.png|950x450px|Agreement Management- Amendments- Amendment Changes.png]]</div> <div class="image-green-border">'''&nbsp;'''</div>
 === Creating an Amendment&nbsp;without referencing parent Agreement ===
-You can also create Amendments without referencing their parent Agreements which may be difficult to identify or retrieve, in cases like legacy mergers and acquisitions. So, you can now amend Terms and Conditions of all such Agreements that are not stored in ICM.&nbsp;Support for creation of such Amendments is also available using the Bulk Upload functionality of Excel Add-in.
+You can also create Amendments without referencing their parent Agreements which may be difficult to identify or retrieve, in cases like legacy mergers and acquisitions. So, you can now amend Terms and Conditions of all such Agreements that are not stored in ICI.&nbsp;Support for creation of such Amendments is also available using the Bulk Upload functionality of Excel Add-in.
 <div class="image-green-border">[[File:Adding amendment without parent agreement 7.8.PNG|RTENOTITLE]]</div>
 '''&nbsp;'''
@@ Line 135: / Line 135: @@
 .&nbsp;'''Choose '''the agreement and click ''Select''. For example, ''AmendmentOnExpiredAgreement''.
-.&nbsp;'''Follow'''&nbsp;the standard ICM process to complete the creation of&nbsp;the amendment.&nbsp;
+.&nbsp;'''Follow'''&nbsp;the standard ICI process to complete the creation of&nbsp;the amendment.&nbsp;
 &nbsp;
@@ Line 170: / Line 170: @@
 . Click''Create'' ''Subscriptions''. The ''Create Subscription'' page opens.
-<div class="image-green-border">[[File:7.15 514621 10.png|720px|7.15 514621 10.png]]<br/> &nbsp;<br/> 3. '''Enter'''a name in ''Template ''name. For example, ''Agreement Revived''.'''''</div> <div class="image-green-border">'''''&nbsp;'''''</div> <div class="image-green-border">'''''4.'''''<i>Select '''the contract type in the'''</i>'''Entity Name''. For example, ''ICM Master Services Agreement.'''</div> <div class="image-green-border">'''''&nbsp;'''''</div> <div class="image-green-border">'''''5.'''''<i>Select '''the'''</i>'''Event Name''which you want to send the notification for. For example, ''Agreement Executed.'''</div> <div class="image-green-border">'''''&nbsp;'''''</div> <div class="image-green-border">'''''6.'''''<i>Select '''the'''</i>'''Category ''Name. For example, ''Revived Agreements''.'''''</div> <div class="image-green-border">'''''&nbsp;'''''</div> <div class="image-green-border">''7. ''''''Select '''the ''Notification Mode''. For example, ''Internal''.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 11.png|720px|7.15 514621 11.png]]<br/> &nbsp;<br/> 8. '''Click '''''Next''.</div> <div class="image-green-border"><br/> 9. '''Enter''' the ''Template'' ''Subject ''and the ''Template'' ''Body''.&nbsp;</div> <div class="image-green-border"><br/> You can tag the attribute ''Is Agreement Revived'' in the ''Template''.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 12.png|720px|7.15 514621 12.png]]<br/> &nbsp;<br/> 10. '''Click''' ''Next''. The ''Sender/Recipient'' tab opens.</div> <div class="image-green-border"><br/> 11. '''Select '''and add users.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 13.png|720px|7.15 514621 13.png]]<br/> &nbsp;<br/> 12. '''Click '''''Next''. The ''Verify'' page opens. </div> <div class="image-green-border"><br/> 13. '''Verify '''the details and click ''Create''.&nbsp;</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 14.png|720px|7.15 514621 14.png]]<br/> &nbsp;<br/> The subscription for Revived Agreements is created.</div>
+<div class="image-green-border">[[File:7.15 514621 10.png|720px|7.15 514621 10.png]]</div> <div class="image-green-border"><br/> &nbsp;3. Enter'a name in Template name. For example, Agreement Revived.<br/> &nbsp;<br/> 4. Select the contract type in theEntity Name. For example, ICM Master Services Agreement.<br/> &nbsp;<br/> 5. Select theEvent Namewhich you want to send the notification for. For example, Agreement Executed.<br/> &nbsp;<br/> 6. &nbsp;Select theCategory Name. For example, Revived Agreements.<br/> &nbsp;<br/> 7. Select the Notification Mode. For example, Internal.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 11.png|720px|7.15 514621 11.png]]<br/> &nbsp;<br/> 8. '''Click '''''Next''.</div> <div class="image-green-border"><br/> 9. '''Enter''' the ''Template'' ''Subject ''and the ''Template'' ''Body''.&nbsp;</div> <div class="image-green-border"><br/> You can tag the attribute ''Is Agreement Revived'' in the ''Template''.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 12.png|720px|7.15 514621 12.png]]<br/> &nbsp;<br/> 10. '''Click''' ''Next''. The ''Sender/Recipient'' tab opens.</div> <div class="image-green-border"><br/> 11. '''Select '''and add users.</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 13.png|720px|7.15 514621 13.png]]<br/> &nbsp;<br/> 12. '''Click '''''Next''. The ''Verify'' page opens. </div> <div class="image-green-border"><br/> 13. '''Verify '''the details and click ''Create''.&nbsp;</div> <div class="image-green-border">'''&nbsp;'''</div> <div class="image-green-border">[[File:7.15 514621 14.png|720px|7.15 514621 14.png]]<br/> &nbsp;<br/> The subscription for Revived Agreements is created.</div>
 === <br/> Configuring a Notification Rule ===
 <div class="image-green-border"><br/> Users can configure a notification rule for a contract type to send the notifications when a terminated agreement is revived through amendment.</div> <div class="image-green-border"><br/> To create a Notification Rule:</div> <div class="image-green-border"><br/> 1. Click ''Configuration ''> ''Rule'' > ''Create Rule ''on the ''Home'' page. The ''Create Rule'' page opens.</div> <div class="image-green-border"><br/> 2. Select the''Contract Type''. For example, ''ICM Master Services Agreement.''</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">3. Enter the ''Rule Name''. For example, ''Agreement Revive Notification''.</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">4. Select the ''Rule Type''. For example, ''Notification Rule''. The ''Subscriptions ''field is displayed.</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">5. Select the ''Subscriptions''. For example, ''Agreement Revived''.</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">'''[[File:7.15 514621 15.png|720px|7.15 514621 15.png]]<br/> &nbsp;'''</div> <div class="image-green-border">6. Click ''Next''. The ''Build ''tab opens.&nbsp;</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">7. Click the ''Add Rule ''button. The section to add rule conditions opens.</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">8. Set the condition with attribute ''Is Agreement Revived Is True''.</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">9. Set ''Send Notification ''to ''Yes ''in ''Select Action'' dropdown in ''Actions ''section.</div> <div class="image-green-border">&nbsp;</div> <div class="image-green-border">'''[[File:7.15 514621 16.png|720px|7.15 514621 16.png]]'''</div>
@@ Line 203: / Line 203: @@
 .&nbsp;Click&nbsp;''Configuration > Create Contract Types ''on the''Home ''page''. ''The''Select Contract Types page ''opens''.''
 <div class="image-green-border">''[[File:614963-Enable superseding4-7.15.png|720px|614963-Enable superseding4-7.15.png]]''</div>
-.&nbsp;Select&nbsp;''Agreement'' and click''Next''. The ''Create Contract Type'' page opens.
+.&nbsp;Select&nbsp;''Agreement'' and click&nbsp;''Next''. The ''Create Contract Type'' page opens.
 <div class="image-green-border">[[File:614963-Enable superseding3-7.15.png|720px|614963-Enable superseding3-7.15.png]]</div>
 . Enter a&nbsp;''Contract Type Name''. For example, ''Master Services Agreement''.
@@ Line 213: / Line 213: @@
 .&nbsp;Click&nbsp;''Next''. The ''Attributes'' page opens.
 <div class="image-green-border">[[File:614963-Enable superseding1-7.15.png|720px|614963-Enable superseding1-7.15.png]]</div>
-'''6.&nbsp;'''Select'''the Attribute in the ''Selected Attributes'' pane which you want to be superseded. For example, ''Contract Value''. The ''Edit Attributes'' section opens.'''
+.&nbsp;Select the Attribute in the ''Selected Attributes'' pane which you want to be superseded. For example, ''Contract Value''. The ''Edit Attributes'' section opens.
 . Toggle the&nbsp;''Is Supersedable By Amendments'' field to ''On''.<br/> &nbsp;
@@ Line 225: / Line 225: @@
 .&nbsp;Enterdetails on the ''Associations'', ''Display'' ''Preference'' and ''Team'' tabs.
-.&nbsp;Verifythe details and click''Create''. The Contract Type will be created.<br/> 12.&nbsp;Approvethe Contract Type following the standard ICI approval workflow.
+.&nbsp;Verifythe details and click''Create''. The Contract Type will be created.
+.&nbsp;Approvethe Contract Type following the standard ICI approval workflow.
 '''&nbsp;'''
@@ Line 257: / Line 259: @@
 Note: The Attribute selection drop-down may contain more attributes than the actual supersedable attributes as an agreement contract type may be configured as Termination contract type for multiple contract types.
 <div class="image-green-border">[[File:614963-ConfigureSupersede Rule2-7.15.png|720px|614963-ConfigureSupersede Rule2-7.15.png]]</div>
-.&nbsp;Select&nbsp;''No'' in the&nbsp;''Stop Processing More Rules'' field. The further evaluation of Rules within a Ruleset continues.<br/> 12. Click&nbsp;''Validate''. The page to validate the rule by entering attributes values of the selected ''Contract Type'' opens.<br/> 13.&nbsp;Click&nbsp;''Next''. The rule ''Summary'' tab opens.&nbsp;
+.&nbsp;Select&nbsp;''No'' in the&nbsp;''Stop Processing More Rules'' field. The further evaluation of Rules within a Ruleset continues.
+. Click&nbsp;''Validate''. The page to validate the rule by entering attributes values of the selected ''Contract Type'' opens.
+.&nbsp;Click&nbsp;''Next''. The rule ''Summary'' tab opens.&nbsp;
 .&nbsp;Click&nbsp;''Create''. The ''Rule created successfully'' message appears. The Rule is displayed in the list of Rules of the specific Contract Type.
@@ Line 285: / Line 291: @@
 The parent agreement attribute value will get superseded with the amendment attribute value.
-'''Notes:&nbsp;''
+Note:
 *If no Supersede Rule is defined for a contract type, all attributes with enabled supersede property, will be superseded except system attributes.
@@ Line 292: / Line 298: @@
 &nbsp;
-&nbsp;
+= Adding Amendment without Parent Agreements =
-= Adding Amendment without Parent Agreements using the user interface =
+== Adding Amendment without Parent Agreements using&nbsp;UI ==
-You may at times have to create Amendments for Agreements that are not being tracked in ICM. This page allows you to create such Amendments.&nbsp;
+You may at times have to create Amendments for Agreements that are not being tracked in ICI. This page allows you to create such Amendments.&nbsp;
-Using this feature, you can also amend the Terms and Conditions of Agreements whose parent Agreements are not stored in ICM.&nbsp;
+Using this feature, you can also amend the Terms and Conditions of Agreements whose parent Agreements are not stored in ICI.&nbsp;
 . Click&nbsp;''Agreement Management&nbsp;''on the Dashboard. The&nbsp;''Agreement Management&nbsp;''page opens.&nbsp;
@@ Line 321: / Line 327: @@
 .&nbsp;Type&nbsp;or&nbsp;select&nbsp;the information on this page and&nbsp;click&nbsp;''Next.&nbsp;''The&nbsp;''Select Template&nbsp;''page opens.&nbsp;
-.&nbsp;Select&nbsp;the Template from the available list if you have selected&nbsp;''Type of Paper&nbsp;''as&nbsp;''Own,&nbsp;''or&nbsp;select&nbsp;the Template from your local drive and upload it to ICM and then&nbsp;click&nbsp;''Next.&nbsp;''The&nbsp;''Verify&nbsp;''page opens where you must verify the information added to the Amendment.&nbsp;
+.&nbsp;Select&nbsp;the Template from the available list if you have selected&nbsp;''Type of Paper&nbsp;''as&nbsp;''Own,&nbsp;''or&nbsp;select&nbsp;the Template from your local drive and upload it to ICI&nbsp;and then&nbsp;click&nbsp;''Next.&nbsp;''The&nbsp;''Verify&nbsp;''page opens where you must verify the information added to the Amendment.&nbsp;
 .&nbsp;Click&nbsp;''Create.&nbsp;''The&nbsp;''Amendment Details&nbsp;''page opens.&nbsp;
-On this page, a message will be displayed showing the name of the Parent Agreement when you hover your mouse to view the Parent Agreement. The Dummy Parent Agreement is created automatically by default as an explicit version after you create the Amendment without a Parent Agreement. It contains the same metadata as for the Amendment created without a parent Agreement. It also creates a dummy Agreement document.&nbsp; The Dummy parent Agreement is not visible in the list of Agreements on the&nbsp;''Agreement Management&nbsp;''page.&nbsp;ICM retrieves all placeholder Agreements through a single Saved search in case you enable creating Amendment without a parent Agreement feature. This Saved Search is created from the back-end using a script and cannot be edited or deleted. You can perform the following actions in a Dummy Parent Agreement.&nbsp;Adding Amendments on a placeholder Agreement will go through the normal Amendment creation flow except that the placeholder Agreement document is not used in this flow.&nbsp; &nbsp;
+On this page, a message will be displayed showing the name of the Parent Agreement when you hover your mouse to view the Parent Agreement. The Dummy Parent Agreement is created automatically by default as an explicit version after you create the Amendment without a Parent Agreement. It contains the same metadata as for the Amendment created without a parent Agreement. It also creates a dummy Agreement document.&nbsp; The Dummy parent Agreement is not visible in the list of Agreements on the&nbsp;''Agreement Management&nbsp;''page.&nbsp;ICI&nbsp;retrieves all placeholder Agreements through a single Saved search in case you enable creating Amendment without a parent Agreement feature. This Saved Search is created from the back-end using a script and cannot be edited or deleted. You can perform the following actions in a Dummy Parent Agreement.&nbsp;Adding Amendments on a placeholder Agreement will go through the normal Amendment creation flow except that the placeholder Agreement document is not used in this flow.&nbsp; &nbsp;
 *Broadcast the Agreement&nbsp;
@@ Line 331: / Line 337: @@
 *Add Commitments&nbsp;
 *Add Notes&nbsp;
+&nbsp;
+== Adding&nbsp;Amendments without Parent Agreement using Excel Add-in&nbsp; ==
+You can create an orphan Amendment using Excel Add-in. To create an Amendment without Parent Agreement (orphan Amendment) using Excel Add-in, you need to set the value as&nbsp;true in the following key:&nbsp;
+. '''Log on'''&nbsp;to ICI&nbsp;Excel Add-in.&nbsp;
+. '''Click&nbsp;'''ICI&nbsp;Bulk Insert&nbsp;tab in the ribbon to select the entity and action.&nbsp;
+. '''Select'''&nbsp;the entity from the&nbsp;Entity&nbsp;drop-down and then select the Action from the&nbsp;Action&nbsp;drop-down. For example,&nbsp;select&nbsp;entity as ICM_MSA_SD and select action as&nbsp;Add Orphan Amendment.&nbsp;
+. '''Click&nbsp;'''Populate Workbook.&nbsp;The&nbsp;Populate Workbook&nbsp;window opens.&nbsp;
+. '''Click'''&nbsp;Yes&nbsp;to populate the workbook that shows the attributes for the selected Contract Types.&nbsp;
+. '''Select''' or enter the information for the mandatory fields in the Excel Add-in. For example,&nbsp;Status,&nbsp;Parent Agreement,&nbsp;Business Status,&nbsp;Agreement Name.
+. '''Click '''Validate to validate the information selected or entered for the Contract Type while creating the Amendment. If the validation is successful, a Validation Successful message appears. If the validation fails, Validation failed message is&nbsp;displayed.
+. After the validation is successful, click Upload. This uploads the information entered about the Contract Type and will be visible on the ICI&nbsp;user interface.
 &nbsp;

Contents

Adding an Amendment to an Agreement[edit]

Configuring Attribute inheritance for amendments at contract type level[edit]

Creating an Amendment without referencing parent Agreement[edit]

Adding Amendments on expired agreements [edit]

Adding Amendment to expired agreement from the Agreement Details page[edit]

Adding Amendments to expired agreement from Home page[edit]

Reviving a terminated agreement [edit]

Adding Amendments to terminated agreement from the Agreement Details page[edit]

Adding Amendments to terminated agreement from Home page[edit]

Configuring Notification Subscriptions[edit]

Configuring a Notification Rule[edit]

Accessing Revived Agreement Notification[edit]

Enabling superseding of attribute values for amendments [edit]

Configuring a Supersede Rule [edit]

Manual Superseding by Amendments [edit]

Adding Amendment without Parent Agreements using the user interface[edit]

Configuring Attributes Inheritance for Amendments at Contract Type level[edit]

Enabling Attribute Inheritance for Amendments at the Contract Type level[edit]