Revision as of 12:26, 23 April 2019

Negotiate AI

As Legal people are more comfortable using MS Word to make and edit Agreements as compared to ICM, the Negotiate AI feature has been added in this release to help bridge this gap. This enables real-time negotiation and provides assistance at the time of the Agreement review by looking up similar Agreements or similar Clause text. This feature is available in ICM through a technical configuration.

You can now use Negotiate AI to work with Third Party and Legacy Contracts by:

• Selecting a Discovered Clause text and Attributes in the opened MS Word document of the Agreements and finding similar Clause text in ICM.
• Updating the Discovered Clause text and Attributes in the opened Word document of the Agreements and saving them to ICM.

Note: This feature works on Office 2016 and later and Office.js installed. 

Prerequisites

• The plugin Icertis Experience for Word must be installed.
• All the Discovery features should be present in the plugin Icertis Experience for Word when authoring a Third Party Agreement. 

1. Login to ICM. 
2. Click Import Agreement to import the document as an Agreement. The Automatically Process Agreement message indicating that the Clauses and the Attributes will automatically be identified is displayed.
3. Click Start.
4. Select the Contract Type. Select the Language, Category and Agreement Type.
5. Click Discover. The Discovery in Progress message is displayed while the Clauses are being discovered from the Clause Library and the Attributes are being identified to tag them to the Imported Agreements automatically.

Note: Depending on the size of the Agreement, the discovery process may take some time.

6. The Review Agreement Discovery Now message appears displaying the number of Clauses and Attributes found.
7. ClickImport Agreement drop-down. The Similar Agreements option is displayed.

Similar Agreements 

8. Click Similar Agreements if you want to view similar Agreements from ICM that may have been created for other customers or that are of the same Contract Value.
9. Click Similarity Filter to find similar Agreements.
10. Choose Contract Type to further refine your search.
11. ClickFind if you want to find similar Agreements or Cancel if you want to cancel your search.
12. The Fetching data message is displayed as it may take some time to find similar data if there are many Agreements. You can see the percentage indicating how much the Agreements match.

Clauses

13. Click Show next to the number of Clauses found so that you can review and select from the detected Clauses.
    • The dots on the left hand side indicate the confidence level of the match based on the Clauses present in the Clause Library.
    • The dots on the right hand side display the actions that can be taken on the Clauses, such as Select Matched Clause, Ignore Clause and Remove Identification.
    1. The following actions can be taken on selected Clause:
       1. Click Confirm to confirm that the Clause matches what is available in the Clause Library. This Clause then appears under the Confirm tab.
       2. Click Review Later if you are unsure and want to review a Clause later.
       3. Click Replace Clause if you want to replace the Clause with another one.
       4. Click Compare to compare the Clause based on the match from the Clause Library.
       5. Check the Track Deviations box if you want to track the deviations.
       6. Sort the Search by: 
          • Document Order
          • Category Order 
    2. Click Save to save your work in the Draft status. The same changes will reflect on the ICM UI. A new Agreement is created and the Clauses will be displayed on the Clause Discovery tab on the Agreement Details page.
    3. Click Finish. The remaining workflow continues as expected.
    Attributes
    17. Click the Show button next to the number of Attributes found so that you can review and select from the detected Attributes. All the possible values of the metadata that is identified by AI for these Attributes, such as External Signatory, Contract Value, Effective Date, Expiry Date and so on. The Contract Value is present with currencies. The grouping of Attributes is based on the grouping preferences applied at the time of Contract Type creation.
    • The dots on the left hand side indicate the confidence level of each Attribute.
    • The dots on the right hand side display the actions that can be taken on the Attribute, such as Select Matched Attribute, Identify Attribute and Ignore Attribute.
    18. Edit the Attributes as required. For example, you can select another date or manually change the Country.
        1. Click Ignore Attributes to ignore Attributes that are irrelevant to your search
        2. Click Identify Attribute to add new Attributes which are then is saved and will be displayed on theMetadata Discovery tab of the Agreement Details page on the ICM UI.
        1. Click Save to save your changes.
        2. Click Finish. The remaining workflow continues as expected.