Upload Agreements in Bulk using Excel Add-in[edit]


= Upload Agreements in Bulk using Excel Add-in =

With Microsoft Excel Add-in, you can create and upload agreements in your central ICM repository using the familiar Microsoft Excel interface.&nbsp;You can use ICM Excel Add-in to create and upload agreements in bulk.&nbsp;

A user uploading agreements using Excel Add-in can specify the names of the actual Primary Owners of those Agreements. The Excel Add-in contains a drop-down with the Primary Owner option. As this is an optional field, if the name of the Primary Owner is not specified, then the logged on user is treated as the Primary Owner. This is only applicable for create Agreement and add Amendment in any state.&nbsp;
<div class="image-green-border">[[File:PrimaryOwnerinExcel.PNG|Adding Primary Owner using ICM Bulk Insert in Excel Add-in]]</div> 
Each Agreement is assigned a unique agreement ID in ICM known as its Agreement Code. While uploading legacy agreements in bulk using Excel Add-in, the original Agreement code of agreements and amendments can be manually added. If an Agreement code is missing, the system auto-generates it on&nbsp;'''clicking''' the ''Create'' button in the ''Verify'' section.
<div class="note-box">'''Note: '''To avoid duplication of legacy code, ensure that the code entered manually does not already exist.</div> 
You can navigate to the ''History'' or&nbsp;''Team'' tab toverify that the Primary Owner Name and Email matches that specified in the Excel Add-in.

== Uploading Agreements in Bulk ==

By using ICM Excel Add-In, you can upload bulk of agreements at once.

To upload agreements in bulk:

1. On the ''ICM Bulk Insert'' tab, in the ''Selections ''group, '''select''' a&nbsp;''Contract Type'' from the drop-down list.
<div class="image-green-border">[[File:Excel sel.jpg|RTENOTITLE]] 
2. In the ''Action'' list, '''select'''&nbsp;an action from the drop-down:
<ul style="margin-left: 80px;">
<li>''Create Agreement:'' to create a new agreement.</li>
<li>''Create Agreement With Association:'' to create agreement and add associations (associated document/agreement) to it.</li>
<li>''Update Agreement:'' to update an existing agreement.</li>
<li>''Add Associations To Existing Agreements: ''to add associations to already created agreements.</li>
<li>''Update Associations Of Existing Agreements:'' to update the associations of already created agreements.</li>
<li>''Add Amendment:''&nbsp;to add amendments to agreements.</li>
<li>''Update Amendment:'' to update existing amendment.</li>
<li>''Update Associations Of Existing Amendments:''&nbsp;to add/update associations of existing amendments.</li>
</ul>

3. In the ''Actions'' group,&nbsp;'''click''' ''Populate Workbook''. A popup window appears verifying if you want to populate the workbook for the selected action as shown in the figure below.
<div class="image-green-border">[[File:PopulateWorkbook.PNG|Populate Workbook]]</div> 
4. '''Click''' ''Yes''. All the attributes related to the selected contract type appear as column headers in the Excel sheet.<br/> '''5. Enter '''the&nbsp;appropriate information for the attributes.
<div class="note-box">'''Note:''' The attributes that appear in red color are mandatory. For example, in the Status attribute, you must select the Draft, Publish, Send For approval, or DirectByPass (execute) state.</div> 
6. '''Click''' ''Upload''. The Agreements created successfully popup&nbsp;appears. The Agreement appears in ICM as well as gets listed in the Excel sheet.

''7.&nbsp;'''''Navigate''' to the ''History ''or ''Team'' tab&nbsp;to verify that the Primary Owner Name and Email matches what was specified in the Excel Add-in.&nbsp;
</div>