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= Masterdata = | = Masterdata = | ||
− | |||
== Creating Masterdata == | == Creating Masterdata == | ||
− | With | + | With ICI, you can create and use the Masterdata for your Agreements. |
'''To create Masterdata:''' | '''To create Masterdata:''' | ||
− | 1. '''Click | + | 1. '''Click '''''Home > ''''''Configuration > Create Masterdata''.. T''he ''Masterdata ''page opens. ''' |
− | + | <div class="image-green-border">[[File:1080px-Masterdata index page 7.8 gr action.png|720px|1080px-Masterdata index page 7.8 gr action.png]]</div> | |
− | + | 2. '''Click '''''Create Masterdata ''on the ''Masterdata ''page. The ''Create Masterdata ''page opens. | |
− | <div class="image-green-border">[[File:Masterdata index page 7.8. | + | |
− | + | ||
The ''Create Masterdata'' page consists of 2 sections: | The ''Create Masterdata'' page consists of 2 sections: | ||
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'''Masterdata Details''' | '''Masterdata Details''' | ||
− | The ''Masterdata details'' section consists of | + | The ''Masterdata details'' section consists of three fields: |
*Category: '''Select''' the appropriate category. | *Category: '''Select''' the appropriate category. | ||
*Masterdata: '''Select''' the appropriate Masterdata category. | *Masterdata: '''Select''' the appropriate Masterdata category. | ||
− | <div class="image-green-border">[[File:Masterdata | + | *Masterdata Description: This field facilitates users to select the desired Masterdata Contract Type. |
− | + | <div class="image-green-border">[[File:7.11 Contract Type description Masterdata.png|720px|7.11 Contract Type description Masterdata.png]]</div> | |
− | <div class="note-box">'''Note''': | + | 3. '''Click''' ''Next. ''The ''Attribute ''tab opens. |
+ | <div class="note-box">'''Note''': ICI system provides standard, as well as customized ''Create Masterdata ''feature. The attributes you define while creating the ''Masterdata ''Contract Type is displayed in the ''Attributes ''tab (while creating masterdata).</div> | ||
'''Attributes''' | '''Attributes''' | ||
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*Company Project User: '''Click''' the ''Add User'' icon. The ''Select User'' box opens. Under ''Select User'', select an appropriate project user. Alternatively, in the ''Search User'' box, type the name of the desired user, and '''click''' the ''Search ''icon. Use the scroll arrows Scroll to scroll through users. '''Click''' ''Add'' to add the user. | *Company Project User: '''Click''' the ''Add User'' icon. The ''Select User'' box opens. Under ''Select User'', select an appropriate project user. Alternatively, in the ''Search User'' box, type the name of the desired user, and '''click''' the ''Search ''icon. Use the scroll arrows Scroll to scroll through users. '''Click''' ''Add'' to add the user. | ||
*Company URL: '''Type''' the official company URL. In the Link Text box, '''type''' free text. | *Company URL: '''Type''' the official company URL. In the Link Text box, '''type''' free text. | ||
− | *Contract Description: '''Type''' a description for the Contract. | + | *Contract Description: '''Type''' a description for the Contract. This field helps users to select the desired Contract Type. |
*Contract Value: '''Select''' an appropriate category and then select appropriate currency from the ''Select Currency'' list. | *Contract Value: '''Select''' an appropriate category and then select appropriate currency from the ''Select Currency'' list. | ||
− | + | 4. '''Click''' ''Save''. If the approval workflow is enabled in the Masterdata contract type for this instance, then after saving the Attributes page, ''Masterdata'' details page opens. | |
− | <div class="image-green-border">[[File:Masterdata Attributes 7.8.PNG]]</div> | + | <div class="image-green-border">[[File:Masterdata Attributes 7.8.PNG|560px|RTENOTITLE]]</div> |
− | + | 5. '''Click''' ''Team'' in the left pane. | |
− | + | 6. After you '''click '''''Team'' it will display the rule based Approvers for this instance. Now '''click''' ''Send For Approval'' to send it further for the approval. | |
− | + | 7. In case approval workflow is not enabled for this instance, it will simply create the Masterdata. | |
− | <div class="note-box">'''Note''': Masterdata will be visible to the users of an organization unit only if they are part of it. </div> | + | <div class="note-box">'''Note''': Masterdata will be visible to the users of an organization unit only if they are part of it. </div> |
+ | == Applying filters on Masterdata records == | ||
− | + | You can apply multiple filters while referencing values from any master records. You can predefine filters or apply them based on the attribute values for the selected attributes while entering the details. <br/> <br/> Users can now: | |
− | + | *Define UI based configuration for multiple static and dynamic filters for the referred masterdata | |
+ | *Filter masterdata records directly in the drop-downs as well as the popup, based on the predefined configured static filters while working with agreements/amendments | ||
+ | *Filter masterdata records directly in the drop-downs as well as the popup, based on the predefined dynamic filters as the user keys in the values for the selected attributes marked as filters while working with agreements/amendments | ||
− | + | === Configuring Static and Dynamic filters on Masterdata records === | |
− | 1. '''Click''' ''Configuration'' | + | '''To configure static filters:'''<br/> <br/> Let us consider an example where Automation Country Master is a Masterdata Contract Type having attributes such as Country Name, Country Name String, Identifier Attribute and Name for Cascade and Lookup. We are configuring a static filter where Country Name String attribute must not contain the country West Indies.<br/> <br/> 1. '''Click '''the ''Add Filter Configuration'' icon. The ''Filter Configuration'' window opens for the master record ''Automation Country Master''. |
+ | <div class="note-box">'''Note''': The ''Add Filter Configuration ''icon is enabled only when the user selects a master record Contract Type.</div> <div class="image-green-border"> </div> <div class="image-green-border">[[File:7.11 Dealer master records - 2.png|720px|7.11 Dealer master records - 2.png]] </div> | ||
+ | 2. '''Toggle '''''On ''for the Is Mandatory field. | ||
+ | <div class="note-box">'''Note''': ''Is Mandatory'' toggle ''On'' indicates that filter cannot be removed. </div> | ||
+ | 3. '''Select '''''Must Not'' from the ''Operator Type'' drop-down list. The ''Country Name String'' attribute must not contain the country ''West Indies''. | ||
+ | <div class="note-box">'''Note''': The ''Must/Must Not'' operator type sets the binding condition on the ''Attributes ''values. </div> | ||
+ | 4. '''Select '''''Country Name String'' from the ''Attributes'' drop-down list. <br/> The ''Country Name String ''attribute displays the names of countries. <br/> 5. '''Select''' the checkbox for the country. For example, the ''West Indies''. | ||
+ | <div class="image-green-border">[[File:7.11 Dealer master records - 3.png|720px|7.11 Dealer master records - 3.png]] </div> | ||
+ | 6. '''Click '''''Apply ''to view the output on the right side of the filter.<br/> 7. '''Click''' ''Save''. The ''Attribute updated successfully'' window opens. | ||
+ | <div class="image-green-border">[[File:7.11 Dealer master records - 4.png|720px|7.11 Dealer master records - 4.png]]</div> | ||
+ | 8. '''Enter''' the details in the remaining ''Association'', ''Display Preference'', ''Team'', and ''Verify'' tabs to publish the Contract Type. Alternatively, you can edit an already existing Contract Type to add the filter to its existing attribute.<br/> <br/> A Static filter is configured on the Masterdata record where ''Country Name String'' attribute must not contain the country ''West Indies''.<br/> <br/> '''To Configure Dynamic filters on Masterdata records:'''<br/> <br/> 1. '''Click''' the ''Add Filter Configuration'' icon. The ''Filter Configuration'' window opens for the master record ''Automation Country Master''. | ||
+ | <div class="image-green-border">[[File:7.11 Dealer master records - 5.png|720px|7.11 Dealer master records - 5.png]]<br/> <br/> 2. '''Toggle '''''On'' for the ''Is Dynamic'' field. <br/> </div> <div class="note-box">'''Note''': Is Dynamic toggle On indicates that the filter is a dynamic filter. </div> | ||
+ | 3. '''Select''' ''Must'' from the ''Operator'' ''Type'' drop-down list. | ||
+ | <div class="note-box">'''Note''': The Must/Must Not operator type sets the binding condition on the Attributes values. </div> | ||
+ | 4. '''Select''' ''Country Name String'' from the ''Contract Type Attribute'' drop-down list. <br/> 5. '''Select''' ''Country Name'' from the ''Linked To'' drop-down list. | ||
+ | <div class="note-box">'''Note''': The Contract Type Attribute drop-down list displays the attributes of Agreement Contract Type (Country Name String). The Linked To drop-down list displays the attributes of Masterdata Contract Type (Country Name). Thus, Country Name String attribute value is dynamically linked to the attribute value of Country Name. </div> <div class="image-green-border"> </div> <div class="image-green-border">[[File:7.11 Dealer master records - 6.png|720px|7.11 Dealer master records - 6.png]]</div> <div class="image-green-border">6. '''Click '''''Apply''.<br/> 7. '''Click''' ''Save''. The ''Attribute updated successfully'' window opens.<br/> <br/> [[File:7.11 Dealer master records - 7.png|720px|7.11 Dealer master records - 7.png]] <br/> <br/> 8. '''Enter '''the details in the remaining ''Association'', ''Display Preference'', ''Team'', and ''Verify'' tabs to publish the Contract Type. Alternatively, you can edit an already existing Contract Type to add a filter to its existing attribute.<br/> <br/> A Dynamic filter is configured where ''Country Name String'' attribute value is dynamically linked to the attribute value of ''Country Name''.</div> | ||
+ | For more information about Static and Dynamic Filters at Agreement level, see ''Adding Static and Dynamic Filters''''.''''' | ||
− | + | == Editing Masterdata == | |
− | + | In ICI, you can create and edit Masterdata for your Agreements. You can edit the Masterdata to update any information which was either not provided or was not correct. | |
− | + | To edit the Masterdata: | |
− | + | ||
− | + | ||
+ | 1. '''Click''' ''Configuration'' tile on ''My Dashboard.'' The ''Configuration'' page opens.<br/> 2. '''Click''' ''Masterdata ''tile. The ''Masterdata ''page opens. <br/> 3. '''Click''' ''View'' icon next to the Masterdata that you want to edit.The Masterdata Details page opens.<br/> 4. '''Click''' Edit. The ''Edit Masterdata ''page opens.<br/> 5. '''Edit''' the required information and '''click''' ''Update''. | ||
+ | <div class="image-green-border">[[File:Masterdata Edit masterdata 7.8.PNG|560px|RTENOTITLE]]</div> | ||
6. '''Click''' ''Deactivate'' on ''Masterdata Details'' page to deactivate the Masterdata. The deactivated Masterdata cannot be used for future transactions, though it remains searchable and visible in the Masterdata list.<br/> When you '''click''' ''Update'', the modifications will be saved. | 6. '''Click''' ''Deactivate'' on ''Masterdata Details'' page to deactivate the Masterdata. The deactivated Masterdata cannot be used for future transactions, though it remains searchable and visible in the Masterdata list.<br/> When you '''click''' ''Update'', the modifications will be saved. | ||
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To search the masterdata: | To search the masterdata: | ||
− | 1. '''Click''' ''Configuration'' tile on My Dashboard. The ''Configuration ''page opens. | + | 1. '''Click''' ''Configuration'' tile on My Dashboard. The ''Configuration ''page opens.<br/> 2. '''Click''' ''Masterdata'' on Configurations page. The ''Masterdata''' '''''page opens.<br/> 3. Under ''Search For'', '''click''' ''Select Field'' list.<br/> 4. '''Select''' an appropriate field from the list. The number in the bracket denotes the number of masterdata records that meet the search criteria. You can also select multiple options.To narrow down your search, enter free text in the ''Custom Keyword'' text box, and then '''click''' ''Apply''.<br/> 5. Alternatively, '''type''' ''keywords'' in the ''search'' box provided above the list of existing masterdata records. A list of relevant master data records is displayed. |
− | + | <div class="image-green-border">[[File:Masterdata search masterdata 7.8 gr action.png|720px|Masterdata search masterdata 7.8 gr action.png]]</div> | |
− | 2. '''Click''' ''Masterdata'' on Configurations page. The ''Masterdata''' '''''page opens. | + | |
− | + | ||
− | 3. Under ''Search For'', '''click''' ''Select Field'' list. '''Select''' an appropriate field from the list. The number in the bracket denotes the number of masterdata records that meet the search criteria. You can also select multiple options.To narrow down your search, enter free text in the ''Custom Keyword'' text box, and then '''click''' ''Apply''. | + | |
− | + | ||
− | + | ||
− | + | ||
You can enhance your search by using any of the following methods: | You can enhance your search by using any of the following methods: | ||
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|} | |} | ||
− | You can also view your saved search terms. In the ''More Searches'' box, select your saved search, and '''click''' | + | You can also view your saved search terms. In the ''More Searches'' box, select your saved search, and '''click''' the ''Add to Favorites'' icon to mark the ''search term as favorite''.<br/> You can find your marked favorites below the tiles. |
− | + | ||
− | + | ||
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Latest revision as of 14:07, 11 September 2020
Contents
Masterdata
Creating Masterdata
With ICI, you can create and use the Masterdata for your Agreements.
To create Masterdata:
1. Click Home > 'Configuration > Create Masterdata.. The Masterdata page opens.
2. Click Create Masterdata on the Masterdata page. The Create Masterdata page opens.
The Create Masterdata page consists of 2 sections:
-
- Masterdata details
-
- Attributes
Masterdata Details
The Masterdata details section consists of three fields:
- Category: Select the appropriate category.
- Masterdata: Select the appropriate Masterdata category.
- Masterdata Description: This field facilitates users to select the desired Masterdata Contract Type.
3. Click Next. The Attribute tab opens.
Attributes
On the Attributes tab, you add different attributes to the masterdata:
- Name: Type the name of the masterdata.
- Effective Date: Select an appropriate effective date.
- Expiry Date: Select an appropriate expiry date.
- Masterdata Code: This is a system generated code.
- Party Address: Type the party address.
- Party Name: Type the party name.
- Company Address: Select an appropriate category from list.
- Select File: Upload the Company Contract Document.
- Company Creation date: Select an appropriate company creation date.
- Company Details: Type appropriate company details.
- Company Email: Type the official company email address.
- Company Phone Number: Select an appropriate category from list.
- Company Profit: Select an appropriate category from list.
- Company Project User: Click the Add User icon. The Select User box opens. Under Select User, select an appropriate project user. Alternatively, in the Search User box, type the name of the desired user, and click the Search icon. Use the scroll arrows Scroll to scroll through users. Click Add to add the user.
- Company URL: Type the official company URL. In the Link Text box, type free text.
- Contract Description: Type a description for the Contract. This field helps users to select the desired Contract Type.
- Contract Value: Select an appropriate category and then select appropriate currency from the Select Currency list.
4. Click Save. If the approval workflow is enabled in the Masterdata contract type for this instance, then after saving the Attributes page, Masterdata details page opens.
5. Click Team in the left pane.
6. After you click Team it will display the rule based Approvers for this instance. Now click Send For Approval to send it further for the approval.
7. In case approval workflow is not enabled for this instance, it will simply create the Masterdata.
Applying filters on Masterdata records
You can apply multiple filters while referencing values from any master records. You can predefine filters or apply them based on the attribute values for the selected attributes while entering the details.
Users can now:
- Define UI based configuration for multiple static and dynamic filters for the referred masterdata
- Filter masterdata records directly in the drop-downs as well as the popup, based on the predefined configured static filters while working with agreements/amendments
- Filter masterdata records directly in the drop-downs as well as the popup, based on the predefined dynamic filters as the user keys in the values for the selected attributes marked as filters while working with agreements/amendments
Configuring Static and Dynamic filters on Masterdata records
To configure static filters:
Let us consider an example where Automation Country Master is a Masterdata Contract Type having attributes such as Country Name, Country Name String, Identifier Attribute and Name for Cascade and Lookup. We are configuring a static filter where Country Name String attribute must not contain the country West Indies.
1. Click the Add Filter Configuration icon. The Filter Configuration window opens for the master record Automation Country Master.
2. Toggle On for the Is Mandatory field.
3. Select Must Not from the Operator Type drop-down list. The Country Name String attribute must not contain the country West Indies.
4. Select Country Name String from the Attributes drop-down list.
The Country Name String attribute displays the names of countries.
5. Select the checkbox for the country. For example, the West Indies.
6. Click Apply to view the output on the right side of the filter.
7. Click Save. The Attribute updated successfully window opens.
8. Enter the details in the remaining Association, Display Preference, Team, and Verify tabs to publish the Contract Type. Alternatively, you can edit an already existing Contract Type to add the filter to its existing attribute.
A Static filter is configured on the Masterdata record where Country Name String attribute must not contain the country West Indies.
To Configure Dynamic filters on Masterdata records:
1. Click the Add Filter Configuration icon. The Filter Configuration window opens for the master record Automation Country Master.
3. Select Must from the Operator Type drop-down list.
4. Select Country Name String from the Contract Type Attribute drop-down list.
5. Select Country Name from the Linked To drop-down list.
7. Click Save. The Attribute updated successfully window opens.
8. Enter the details in the remaining Association, Display Preference, Team, and Verify tabs to publish the Contract Type. Alternatively, you can edit an already existing Contract Type to add a filter to its existing attribute.
A Dynamic filter is configured where Country Name String attribute value is dynamically linked to the attribute value of Country Name.
For more information about Static and Dynamic Filters at Agreement level, see Adding Static and Dynamic Filters'.
Editing Masterdata
In ICI, you can create and edit Masterdata for your Agreements. You can edit the Masterdata to update any information which was either not provided or was not correct.
To edit the Masterdata:
1. Click Configuration tile on My Dashboard. The Configuration page opens.
2. Click Masterdata tile. The Masterdata page opens.
3. Click View icon next to the Masterdata that you want to edit.The Masterdata Details page opens.
4. Click Edit. The Edit Masterdata page opens.
5. Edit the required information and click Update.
6. Click Deactivate on Masterdata Details page to deactivate the Masterdata. The deactivated Masterdata cannot be used for future transactions, though it remains searchable and visible in the Masterdata list.
When you click Update, the modifications will be saved.
Searching Masterdata
To search the masterdata:
1. Click Configuration tile on My Dashboard. The Configuration page opens.
2. Click Masterdata on Configurations page. The Masterdata page opens.
3. Under Search For, click Select Field list.
4. Select an appropriate field from the list. The number in the bracket denotes the number of masterdata records that meet the search criteria. You can also select multiple options.To narrow down your search, enter free text in the Custom Keyword text box, and then click Apply.
5. Alternatively, type keywords in the search box provided above the list of existing masterdata records. A list of relevant master data records is displayed.
You can enhance your search by using any of the following methods:
Field | Action |
---|---|
*...* | Type a search term in between the star characters. It shows existing items which include the respective search term. |
*... | Prefix * to a search term. It shows existing items which end with this term. |
...* | Suffix * to a search term. It shows existing items which start with this term. |
"..." | Type a search term in double quotes. It shows existing items which include the search term. |
*...(space)... | Type multiple search terms with a space in between. It shows existing items which include the search terms. |
You can also view your saved search terms. In the More Searches box, select your saved search, and click the Add to Favorites icon to mark the search term as favorite.
You can find your marked favorites below the tiles.
Related Topics: Agreement Management | Configuration