Implementing the Rule Approval Workflow[edit]

Implementing the Rule Approval Workflow

Approval Rule workflow helps in deciding the sequence in which the Rule will be sent for approval to more than one approver. 

Here is how the rule approval flow is implemented:

1. The step number (for example, step 4 )indicates the sequence at which the document should be sent to the approver for approval.
2. At a step number, the system will wait for all the approvers included (if all 3 should approve), so that primary owner can add feedback of all the three approvers (even if one rejects).
3. Approval process flows parallel for the Approvers and Deviation Approvers that have the same step number.
4. If an Approver appears in two different rules at the same step number, both the rules can be approved in one go.
5. If you need approval from 3 out 5 approvers, and first 3 approvers reject the Agreement, system will directly take the Agreement into Draft state.
6. At the end of every approval, system evaluates the rule and then system updates the approver team according to the changes done by primary owner.
7. After the approval and deviation approval is complete, the agreement goes to the External Signatory, Internal Signatory, and then to the Reviewer. (The process flow for external and internal signatory may differ for different organizations.)
8. If a rule is to have approval from 'n' number of approvals, and a user reduces the number to less than 'n', then ICM will take the approval from all the remaining approvers in a particular step.