Reports Overview[edit]

Reports Overview

ICM provides a number of out-of-the-box reports that have been strategically articulated to cater specific business needs. They provide an insight to different entities, states and progress of your Agreements, Clauses and Templates so that you can take necessary actions. They enable you make informed decisions by analyzing processes, cycle times, deviations, risks (expiry, renewal, actions pending, and so on.) and SLA’s at each level of an Agreement. Using the right filters to generate vital reports provides clarity, allows you to correlate functionalities, and improve response time. Such information is valuable to the organization and has a positive impact on your business. It helps you identify future direction, improve performance, mitigate risk and increase revenue.

In ICM, Reports have been grouped based on their usage into Admin, Legal and Compliance, and Workflow for ease-of-use. You can view only those Reports that you are authorized to. You can either view all Reports together or you have the option to filter the reports based on the grouping, using the drop-down or the tabs. You can access individual Reports by clicking them and providing filters for each of them based on your specific requirement.

Note: The grouping name is displayed in full to the user and localized to the respective language preference.

You also have the option to export the Reports to Excel, CSV or PDF formats. 

Here is the list and a brief description of Reports in ICM. 

• Association Report: This Report is Agreement specific and provides details of all the Associations of an Agreement entity-wise. It provides detailed view of all related entities to the Agreement such as, Commitments, Rules, History, and so on. It provides a complete view of the Agreement without the user having to navigate to multiple tabs for the same information. It is extremely convenient when the Agreement along with associations are required to be sent for offline reviews and audits. It helps to assess the accuracy of Associations. This helps in performing compliance checks to correct the outliers (where associations are not made).
• Attributes Value Report:  Captures the values of the attributes and all the edits made to this over the lifecycle of the Contract till date. This Report actually replaces the earlier Export Attribute values on the Agreement entity.
• Clause Deviations Report:This Report is Agreement specific and provides a text comparison of the standard and the deviated Clause and highlights the difference between them for the specific Agreement from which it was accessed. It provides visibility into the Clauses that are deviated, by whom, the date and time, in what state, the approver and the approval date and time. It helps a legal person detect Clauses that get deviated frequently and make appropriate changes in the library to further reduce cycle times during contract negotiations. 
• Expiring Agreements: Displays a list of executed Agreements that will expire in next 30,60 or 90 days. 
• Agreement Deviation: Provides details related to Agreements that have registered deviations from the standard Clause language definitions in the library.
• Agreement Clause Content Report: Provides the Clause content (Clauses used in the Agreement Templates) for selecting a single or multiple Contract Type.
• Attribute Information Report:  This is an existing Report Provides details of the attribute properties or metadata across its usage in different Contract Types.
• Expired Agreements Report: This is a new Report that displays all the contracts that expired in the last 30, 60 or 90 days.It helps you to make informed decisions on the renewals or terminations of contracts. The mapping of these Agreements with expiring Agreements helps make important revenue decisions. 
• Average Agreement Turn Around Time: Provides information on the average number of days required for executing an Agreement or Amendment, from the date of its creation till the date of its execution.
• Clause Profiling Report: Helps in the mapping of Clauses to the corresponding Templates, with respect to the selected Contract Types. It helps application administrators to view the impact of a particular Clause on all the Templates that have the Clause added in the system. It displays the Clause, its corresponding version, and the Template details in which that Clause has been incorporated. The base entity for the Report is Clause. Even if the Clause does not have an associated Template, it would appear in the Report.  
• Template Clause Report: Helps in the mapping Templates to the corresponding Clauses, with respect to the Contract Types. It helps application administrators to view the impact when a particular Clause or Template is changed in the system. It displays the Template, its corresponding version and the Clauses present in the respective Template. The base entity for this Report is the Template. 
• Agreement Cycle Time Report: Shows the cycles for an Agreement and the change of states from the date of creation to the date of execution as well as the elapsed time. The purpose of this Report is to enable the user to detect the deficiencies in the processes and turnaround time for tasks. It helps in identifying the patterns that lead to longer cycle times and take corrective actions in the process and streamline it better. 
• User Profiling Report: Helps you to find details associated to an individual user such as the role, groups and the associated entities. This enables the user to interpret the impact of the user on the system, impact of de-provisioning a user and so on. This Report helps analyze the critical actions pending for a user that may have a big impact. It also provides a direct link to the records and configuration modification that can help in curbing the impact. This Report can also a prerequisite to the Replace User functionality. 
• User Login Report: Provides information of all user logins for a selected date range. It provides an insight on the adoption of the tool by providing details for the user as well as which function, unit and region is using the tool.
• Signature Type Report: Provides information on the percentage of Contracts that have been executed manually compared to electronically. Since this involves the entire ecosystem and is a time-consuming process, this Report  provides visibility into the number of contracts that are signed manually against those signed electronically to facilitate compliance and adoption.
• Clauses pending Approval: Provides information on the number of Clauses that are pending approval for an Agreement or Amendment along with the duration and the version.
• Agreements pending Execution: Yields data on the number of Agreements or Amendments that await internal signature and/or external signature, along with the duration and status changed date.
• Templates pending Approval: Provides details related to Templates pending approvals, along with the duration and version.
• Agreements pending Approval: Yields information on the number of Agreements or Amendments that are in the Waiting for Approval state.
• Pending Requests for Contract Initiation: Provides a consolidated list of Requests for which the contract initiation has not begun.This Report enables the user the user to view all the actions that need to be taken and reduce chances of missing pending Requests to create Contracts. However, if the correct filters are applied for the Contract Type, date of request creation, approvals and request submission, this Report provides a consolidated list of Requests that are pending action. Without this Report, the user would need to apply the right filters in the Search field to get the desired outcome.

 

Types of Reports

In this section, let us understand ICM Reports in detail.

Reports are mainly divided into 2 groups:

1. Default Reports: ICM provides 20 out-of-the-box Reports that have been strategically designed to cater to specific business needs. Although these Reports are default, the user will only be able to view the Reports that they are authorized to. Based on their usage, these Reports are displayed on the Agreement Details page or the Report tile.

Note: Even if the users are authorized to view/access a specific report, the privileges of the Reports further follow the authorization that the user has in ICM. If the user does not have the privileges to view a particular set of Agreements in ICM, for example, they would not see those in the Report even though they have the view privileges for Reports.

2. Custom Reports: Customized Reports may be deployed in ICM based on the requirements of the customer by editing default reports or by creating entirely new custom reports or by deploying reports provided by the customer. These reports are customized for a customer based on their requirement.

 

Categories of Reports

Reports that are available on different tabs of the Reports tile are further categorized into three groups: 

1. Legal and Compliance
2. Admin
3. Workflow

Reports that are Agreement specific are available on the Agreement Details page. 

Note: Although these reports are default, you can only view the reports that you are authorized to. 

 

 

Related Topics: Agreement Details Page Reports | Legal and Compliance Reports | Admin Reports | Workflow Reports