Cascade Team [edit]


= Cascade Team&nbsp; =

ICM has now introduced the capability to copy the role-based team members while creating associations so that the user have the privileges for associated documents as they do for the parent entities. This is achieved by configuring Contract Types.

== Configuring Contract Type to copy Role from Agreement to its Associations ==

To configure Contract Type:&nbsp;

1. '''Click''' the ''Configuration'' tile. The ''Configuration'' menu opens.
<div class="image-green-border">[[File:Cascade team.png|720px|RTENOTITLE]]</div> 
2.'''Click '''''Cascade Team. ''The ''Cascade Team ''page opens.
<div class="image-green-border">[[File:Add configuration button.png|720px|Add configuration button.png]]</div> 
3.&nbsp;'''Click '''''Add Configuration''. The ''Add Role Mapping ''window opens.
<div class="image-green-border">[[File:Add Configuration 1.png|720px|RTENOTITLE]]</div> 
4.&nbsp;'''Select '''the parent Contract Type in the ''From Contract Type'' drop-down list for which you want to copy the role. For example, ''Saas'' ''Agreement''.

5.&nbsp;'''Select '''the Associated Contract Type in the ''To Contract Type'' drop-down list in which the role is copied. For example, ''Annexure1''.

6. '''Select '''the role in the ''From Role(s)'' field to be copied to the Association. For example, ''Secondary Owner'' and ''Business Owner''.

7. '''Select '''the role from the Association in the ''To Role ''drop-down list. For example, ''Contributor''.
<div class="note-box">'''Note''':&nbsp;The following roles cannot be mapped to Target Role (''To Role''): ''Exclusion Reviewers, External Signatory, and Internal Signatory''.</div> 
8.&nbsp;'''Select '''the event for the role mapping in the ''On Event ''drop-down list. For example, ''Associated Document Created''.

9.&nbsp;'''Click '''''Save''. The ''Role Mapping'' is added to the Contract Type.
<div class="image-green-border">[[File:Cascade team pop up.png|720px|RTENOTITLE]]</div> 
== Role Mapping when creating Association in Agreement ==

1.&nbsp;'''Click''' the ''Agreement Management'' tile on the ''Dashboard''. The ''Agreement Management'' menu opens.

2.&nbsp;'''Click''' the ''Create Agreement'' menu. The ''Create Agreement'' page opens.

3. '''Select''' the Contract Type Name. For example, Saas Agreement.

4.&nbsp;'''Select''' ''Own'' in the ''Type Of Paper'' drop-down.&nbsp;

5.&nbsp;'''Click''' ''Next''. The ''Attributes'' page opens.

6.&nbsp;'''Enter''' the details in the remaining fields to take the agreement to the ''Draft'' state.

7.&nbsp;'''Click''' the ''Create Association'' icon of Annexure1. The ''Create Association'' page opens.
<div class="image-green-border">[[File:Create association.png|720px|Create association.png]]</div> 
8.&nbsp;'''Enter '''the details in the ''Create Association'' page to take the association to the ''Draft'' state.
<div class="note-box">'''Note''': Ensure that the agreement ''Team'' has Roles such as ''Secondary Owner'' and ''Business Owner'' as set in the ''Role Mapping'' configuration to make the mapping successful.</div> 
9.&nbsp;'''Click&nbsp;'''''Team&nbsp;''tab.&nbsp;

As configured, ''Secondary Owner'' and ''Business Owner'' Roles of Agreement are mapped to the Association – ''Annexure1'' as ''Contributor''.&nbsp;

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== Ability to cascade team from contract request, agreement, amendment to its association ==

Previously, ICM provided support to copy team role from contract request, agreement and its amendment to its parent child association. With this release, the support is being extended to copy all team roles from contract request, agreement or amendment to its peer associations.<br/> <br/> Contract admins can now:

*Provide the capability to copy the entire or selective team of the entity (contract request, agreement or amendment) to its peer association. 
*Copy all or selective team of the entity to its peer association on a parent or peer entity event. 

Users can now:

*Sync/update the team of association when any team is added or removed from a contract request, agreement or amendment entity. 
*Capture audit logs while copying the team from the contract request, agreement or amendment entity to its peer association. 

=== Cascade the entire team with roles of source contract type ===

You can copy the entire team with same roles from contract type to its association.

#Click Configuration > Cascade Team > Create Cascade on the Dashboard. The Create Cascade page opens. 

Screen
<ol start="2">
<li>Select source Contract Type to copy the team from. For example, Master Service Agreement. All the associations for the selected contract type will be populated in the Target Association field.</li>
<li>Select Target Association to add the copied team to. For example, Statement of Work.&nbsp;</li>
</ol>

The Entity Relationship will be displayed according to the selected entities.
<ol start="4">
<li>Select entity type in the Event On from options:</li>
</ol>

*Contract Type&nbsp; 
*Target Association&nbsp; 

For example, select Contract Type. The applicable events will be populated in the Event field according to the selected entity.
<ol start="5">
<li>Select the Event. For example, Agreement Published.</li>
<li>Select Cascade Criteria in Actions field from:</li>
</ol>

*Cascade Entire Team: copies entire team of contract type to its association 
*Cascade Selective Team: copies selective team roles of contract type to its association 

For example, select Cascade Entire Team. The Select Cascade Criteria Options field is displayed.
<ol start="7">
<li>Select Cascade Criteria Options from:</li>
</ol>

*Keep Existing Roles: copies team roles of contract type to its association as they are 
*New Common Roles: copies team roles of contract type to its association with the same selected role 
*Different Team Roles: copies team roles of contract type to its association with the different selected role for each source role. 

For example, select Keep Existing Roles.&nbsp;

Screen
<ol start="8">
<li>Click Save. The Cascade Team page opens. The Cascade Team configuration will be displayed after selecting the contract type.</li>
</ol>

Screen
<ol start="9">
<li>Click View. The Cascade Team Summary page opens. The entire team from the selected contract type (Master Service Agreement) will be copied to the selected association (Statement Of Work) with the team roles as source contract type.</li>
</ol>

screen

=== Cascade the entire team with new common role ===

You can copy the entire team from contract type to its association and set a new common role for whole team.

Follow the process till step number 7 and then continue further:&nbsp;
<ol start="8">
<li>Select Cascade Criteria Options as New Common Roles. The Select Common Role field is displayed.</li>
<li>Select Common Role. For example, External Reviewer.</li>
</ol>

screen
<ol start="10">
<li>Click Save. The entire team from the selected contract type (Master Service Agreement) will be copied to the selected association (Statement Of Work) with the selected role (External Reviewer).</li>
</ol>

screen

=== Cascade the entire team with different roles ===

You can copy the entire team from contract type to its association and set different roles for each source role.

Follow the process till step number 7 and then continue further:&nbsp;
<ol start="8">
<li>Select Cascade Criteria Options as Different Team Roles. The Team Role Mapping section is displayed.</li>
<li>Set the Target Role for all the existing team roles. For example, set Approver as Observer and Business Owner as Contributor.</li>
</ol>

screen
<ol start="10">
<li>Click Save.&nbsp;</li>
</ol>

The entire team from the selected contract type (Master Service Agreement) will be copied to the selected association (Statement Of Work). The existing roles from the source contract type will be mapped with selected different team roles. For example, the Approver will be copied to the association as Observer and Business Owner as Contributor.

screen

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=== Cascade the Selective team roles ===

You can copy the selective team roles from contract type to its association with either the same roles or new common role or different roles for each source role.

Follow the process till step number 6 and then continue further:&nbsp;
<ol start="7">
<li>Select Actions as Cascade Selective Team. The Select Team Role field is displayed</li>
<li>Select Team Roles. You can select multiple team roles. The Select Cascade Criteria field is displayed.</li>
<li>Select Cascade Criteria as&nbsp;</li>
</ol>

*Keep Existing Roles. The team roles of contract type will be copied to its association as they are. 
*New Common Roles. The Select Common Role field is displayed. 

&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;i.&nbsp; Select Common Role. For example, Contributor.

The selected team roles from the source contract type (Master Service Agreement) will be copied to the target association (Statement Of Work) with the new role as Contributor.

screen

*Different Team Roles. The Team Role Mapping section is displayed. 

&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;ii.&nbsp; Set the Target Role for the selected existing team roles. For example, set Approver as Observer and Business Owner as Contributor.

The selected team roles from the contract type (Master Service Agreement) will be copied to the selected association (Statement Of Work) with the new different team roles. For example, the Approver will be copied as Observer and Business Owner as Contributor.&nbsp;

<br/> screen
<ol start="10">
<li>Click Save. The Cascade Team page opens. The Cascade Team configuration will be displayed after selecting the contract type.</li>
</ol>

Note: Removal of a role from either contact type or its association will be synced between both the entities when the specified event occurs.<br/> &nbsp;

=== Copy the agreement Team to its association as per the Cascade Team configuration&nbsp; ===

Consider an example where agreement ''ICMMasterServiceAgreement_90 ''has user John Doe added to team as Business Owner.

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Now, add the ''Statement Of Work'' association to the agreement:

#Click Associations > ''Statement Of Work'' on left navigation panel on agreement (ICM''MasterServiceAgreement''_90) details page. The Lookup Search window for the selected association contract type (''Statement Of Work'') opens. 
#Select the agreement instance. For example, ICM''StatementOfWork''_60. The association is added to the agreement. 
#Click View Record icon next to the association (ICM''StatementOfWork''_60) on association grid page. The association details page opens. 
#Click Team on left navigation panel. The team page opens. The association ICM''StatementOfWork''_60 has only primary owner added to its team. 

screen
<ol start="5">
<li>Click Publish on the agreement ''ICMMasterServiceAgreement_90'' details page. The agreement is published.</li>
</ol>

The agreement contract type’s team will be copied to the association as per the Cascade Team configuration when the event Agreement Published occurs. The user John Doe as Business Owner from ''ICMMasterServiceAgreement_90'' will be added as Contributor to ICM''StatementOfWork''_60 Team.

screen<br/> &nbsp;

=== Edit the Cascade Team Configuration ===

User can edit the roles mapping for the existing configuration.&nbsp;

To edit cascade team configuration:

#Click Configuration > Cascade Team > Cascade Teams on the Dashboard. The Cascade Team page opens. 
#Select Contract Type. For example, LookupCascade. The list of configured cascade teams for the selected contract type opens. 
#Click Edit icon next to the configuration you want to edit. The Edit Cascade Team page opens. 

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Note: The certain fields are disabled for editing to avoid the overwriting or duplicating the existing configuration.

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If user tries to create the same configuration from Create Cascade page, the operation will not be allowed and the error message will be displayed.

screem

=== Delete the cascade teams ===

#Click Configuration > Cascade Team > Cascade Teams on the Dashboard. The Cascade Team page opens. 
#Select Contract Type. For example, ''Master Service Agreement''. The list of cascade teams configured for the contract type opens. 
#Click the checkbox next to the cascade team configuration you want to delete. 
#Click the checkbox in a header row to select all the configurations together. 

screen
<ol start="5">
<li>Click Delete. The selected configurations will be removed.</li>
</ol>

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