Agreement Details Page[edit]

Agreement Details Page

You can see the current Status and all the information related to the Agreement in various sections on the left navigation. You can also perform various actions depending upon your role and the state of the Agreement.

Here are the details you can see when you click on different sections in the left pane:

Agreement: this section shows the basic information of the Agreement. It has the following sections:

• Summary: displays the Agreement Name, the Status and the name of the Agreement creator. It also displays the Template Name and the Template Version used to create the Agreement.
• Details: show the attributes of the Agreement. Only the Primary Owner can edit the values of these attributes. Note, if Primary Owner is replaced within the Team, the Primary Owner Name and Primary Owner Email fields will get updated with the current information.
• Preview: shows what the Agreement will look like if printed. If the Agreement is in Draft state, the preview only shows the attributes defined in the Agreement. If it is in Approved state, the preview also shows the actual values of the attributes. You can control the size of the document preview by resizing the browser window or print the document or export the agreement attributes to the desired format.
• Versions shows the various versions created for the specific Agreement.
• History shows the entire life cycle of the agreement till now.

Association: Click Add  icon to add Associated Documents to the Agreement. You can also add Associated Documents instances with a simple drag-and-drop action. For this, click the specific Associated Document under the Associations tab. This displays the drop zone if it is configured to be displayed. Drag-and-drop multiple files into the drop area provided. The name of the resulting Associations will display the file name.

This option is available only for the Associated Documents which are created using the specific Associated Document Contract Type:

• that has the Show File Drop Zone field set as Yes, and
• that does not contain any mandatory fields other than Name.

Associated Documents created using this Contract Type will have this feature enabled.

Deviations: allow you to add any changes to the Clauses. This may require the Agreement to be sent to the Deviation Approver for review and approvals.

Amendments: allow you to make changes to an Executed Agreement. This section will be blank if there are no Amendments made to the Agreement.

Commitments: displays the Commitments that may have been manually added for the Agreement. Commitments are contractual obligations or deliverables that you may have for a particular Agreement. The Commitment functionality in ICM is used to track the action items and assign owners to each action item. ICM triggers email alerts to owners before Commitment due date as reminders. When a Commitment is actioned, the Commitment State is reflected in the Commitments tab of the Agreement. On completion of respective tasks, owners update the status of Commitment in ICM. These states are visible on the Agreement Details and the Compliance Management pages.

 

 

 

Commitments are searchable using these new states and can be localized as per user preferences. Search allows you to search the localized values and the facet Search displays unique values of the commitment state names and the appropriate count. The existing Reports also reflect these localized values.

Agreement Clauses: displays the clauses that have been defined for this Agreement. These include Rule-based Clauses.

Team: displays the members that are added to the team working on this Agreement for it's complete life cycle. Click Add + icon to add more members.

You can also Replace a User through Team tab.

Notes: displays the comments added for the Agreement.

 

The left pane on the Agreements, Requests and Associations Details pages displays the count for important sections such as Deviations, Amendments, Commitments and Notes. This makes it easy for business users to immediately identify the number of instances in these sections, without having to open each of them. If an Agreement does not have any attached entities, the count for each will be displayed as zero.

You can perform the following actions from an Agreement Details page:

• Use Smart Links: to see any documents related to the selected Agreement.
• Edit: an Agreement to update any information which was either not provided or was not correct. After editing, click Update and Publish so that all the team members can view the updated Agreement.
• Compare the changes made in the recent document with the previous version.
• Send: the Agreement to various users within ICM.
• Send For Approval: sends the Agreement for approval to the assigned team. Before sending the Agreement for approval, select specific Associated Documents that need to be approved with the Agreement. This helps the Approvers to review and approve only the required Associated Documents instead of going through the entire list. Click Send For Approval. This opens Please select document(s) for approver review dialog box. Click Submit after selecting the required Associated Documents. 
• Copy the existing Agreement. This option with be shown only if the Agreement is in the approved state.
• Upload Signed Copy
• Upload Document

Note: Upload Signed Copy button will be available only to the Contract Admin, who can upload the signed document. The button will be available only when the Agreement is in Waiting for Internal Signatory state.

• Cancel
• Download document. You can continue with the Agreement workflow seamlessly after a document has been downloaded. After downloading the document, you will be able to handle the:
  • Workflow changes when a document is recalled
  • Removal of an Agreement from Adobe Sign during recall
  • Call back when a document is signed or rejected
  • Workflow movement when a document is signed or rejected
  • Confidential
  • Download All: You can either download an Agreement with all Associated Documents attached to it, or select the required ones and then download it.

      

      Follow these steps to download an Agreement after selecting Associated Documents:

1. Click Agreement Management tile on My Dashboard. This opens the Agreements page.
2. Click View  icon next to the Agreement you would like to download.
3. Click Download All. This opens the Download dialog box. 
4. Select the Associated Documents that you want to download with this Agreement. You can either select Associations checkbox to select all available Associated Documents, or select the checkboxes next to the desired Associated documents. By default, Agreement checkbox is selected.
5. Click Download. The Agreement will be downloaded with the chosen Associated Documents.

Assigning Executed Agreements: ICMs additional workflow state allows you to assign the executed Agreements to other parties with updated metadata, in order to fulfil obligations and responsibilities, depending on the business requirements. The assignment Agreement goes through the workflow of approval and execution processes, and then supersedes the parent Agreement attributes as configured. Thus, the parent Agreement gets assigned to the new parties on the assignment date.

Terminating Executed Agreements: ICMs additional workflow state allows you to terminate executed Agreements.This is useful in business scenarios where an executed Agreement can be terminated only after executing a termination Agreement for it. The termination Agreement goes through the workflow of approval and execution processes, and then supersedes the parent Agreement attributes including the termination date as per the configuration. Thus, the parent agreement gets terminated on that termination date.

Reports: this section shows reports that are agreement specific and provide information that you are authorized to view. You can select filters and based on the permutation and combinations of the applied filter, the appropriate columns are displayed. 

The following reports are accessible on this page:

1. Clause Deviations
2. Association Report
3. Attribute Value Report

An error message is displayed if no results are generated or in case an incorrect filter is applied. You should be able to export the report into Excel, CSV or PDF. You can also schedule an email to be triggered when the report is generated.

To learn more about these reports, go to the Agreement Details Page Reports page.

All other reports can be viewed on various tabs of the Reports tile. To view other reports, go to the Reports Overview page.

 

 

Related Topics: Agreement Details Page Reports | Reports Overview |