Revision as of 17:05, 16 December 2021

Artificial Intelligence Apps

Artificial Intelligence includes:

1. The DigitizeArtificial Intelligence (AI) Application that allows you to digitize unstructured legacy contracts into live contracts directly into the Icertis Contract Intelligence (ICI) platform, making it easier to manage, scale and convert them into strategic assets for your organization.
2. The DiscoverAI Application (App) that allows you to automatically digitize and analyze third-party contracts as you manage your own contracts, giving you better visibility into the semantic structure of the contract, reducing risk and increasing compliance.

Digitize Artificial Intelligence (AI) Application

The Challenge

Due to the inherently unstructured nature of contracts, it has been difficult for companies to manage them and use them as assets. The process of manually digitizing legacy contracts can be costly and time consuming for organizations. 
Some of the key challenges faced include: 

• Siloed legacy contracts in different formats, geographies and repositories
• Inability to search and report on legacy contracts
• Extremely limited view into the inherent risks and obligations within legacy contracts due to the lack of central management
• Limited capability to manage legacy contract workflows, including Renewals, Terminations, Amendments and Assignments

The Solution

The ICI DigitizeAI App lets you digitize legacy documents in PDF, Microsoft Word, TIFF and other formats, and then automatically extract Attributes and Clauses, at scale, directly into the ICI platform. This allows you to gain new insights into legacy contracts, save time, and improve compliance.
Once extracted, key metadata is identified and organized in a Microsoft Excel spread sheet, color coded to help you quickly validate data accuracy and ensure that the digitization process is fast, efficient and accurate. The discovered Attributes and Clauses can then be quickly uploaded to ICI, where they seamlessly become part of your business processes.

ICI includes important capabilities to help you manage legacy contracts using Artificial Intelligence (AI). To manage them effectively, ICI supports:

• Converting legacy contracts (PDF, Microsoft Word, TIFF and other formats) into machine searchable documents
• Converting unstructured contracts into structured contracts by identifying key metadata Attributes (including String, Data, Date, Email, Boolean, User, and Lookup) into an organized Microsoft Excel spreadsheet
• Extracting Attributes using the Bulk Upload capability, quickly validate data accuracy and ensure that the digitization process is fast, efficient and accurate
• Color coding Clauses to help you identify Clauses based on the AI confidence of the extracted information in Excel
• Finding relevant contracts through a powerful search on text or metadata, and analyze the presence or absence of Clauses to identify hidden risks
• Performing lifecycle actions such as Renewals, Terminations, Amendments, Assignments, as well as perform Bulk Actions to comply with changing regulations

The Capabilities

The ICI DigitizeAI App offers these powerful capabilities for legacy contracts: 

• Image/PDF Conversion: Automatically convert image and PDF documents into text using advanced optical character recognition (OCR) capabilities 
• Batch Import of Contracts: Quickly and accurately import and digitize large scale batches of legacy contracts
• Seamless Contract Analysis: Easily include legacy contracts in all your centralized reporting and analytics
• Bulk Contract Actions: Perform bulk actions on legacy contracts as needed for regulatory changes and amendments 
• Native Management in the ICI Platform: Once imported, manage legacy contract renewals, risks and obligations as if they had been created within ICI, including powerful search and workflow capabilities 

The Benefits

The key benefits of using the ICI DigitizeAI App include: 

• Save time when importing legacy contracts
• Increase accuracy of Attribute and Clause extraction
• Contextually search through legacy contracts, including Full Text search
• Increase enterprise agility to import batches over time, through phased roll-outs or mergers and acquisitions 
• Reduce enterprise contract risk
• Centrally report on all contract assets

The ICI DiscoverAI Application

The DiscoverAI App allows you to manage your Third Party contracts the same way that you manage your Own contracts, with Icertis’ AI-powered Clause and Attribute discovery. 

The Challenge

Every enterprise today, works with Third Party Contracts. While these Contracts form the foundation of business relationships, they can also present serious risks and are difficult to manage compared to your Own paper. Some of the key challenges faced include: 

• Reviewing contracts without the benefit of automation is labor-intensive and requires significant time to identify the key structures of the Contract
• Third Party Contract Clauses cannot be easily compared to standard Clauses
• Extracting contract Attributes with correct semantic meaning is extremely difficult and prone to errors
• Important Clauses cannot be tracked for deviations when they are red-lined during negotiations, introducing the risk of critical changes being overlooked

The Solution

The DiscoverAI App on the ICI platform includes important capabilities that address using Artificial Intelligence. To address these challenges, ICI supports:

• Automatic digitization and analysis of Third Party Contracts
• Applying the learnings gained from millions of contracts to drive AI algorithms in the ICI platform that parse Third Party contracts into their building blocks 
• Extracting key metadata and Clauses
• Mapping the metadata and Clauses to your contract definitions, standard Clauses, and Clause categories for further analysis, thus changes and deviations can now be tracked as the negotiation progresses 
• Giving better visibility into the semantic structure of the contract, reducing risk and increasing compliance

The Capabilities

The ICI DiscoverAI App offers these powerful capabilities for Third Party Contracts: 

• Image/PDF Conversion: Automatically convert image and PDF documents into text using advanced Optical Character Recognition (OCR) capabilities
• Clause and Attribute Discovery: Easily discover Attributes and Clauses after the Contract is imported without resource-intensive manual review
• Clause Matching: Accurately match discovered Clauses to the industry standard or your own taxonomy
• Clause Comparison and Deviation Tracking: Quickly compare each Clause to the closest match in the Clause library, and track and analyze deviations from accepted language
• Native management in the ICI Platform: Discovered Clauses and Attributes can now be managed as part of the entire Contract record, just like your Own paper

The Benefits

The key benefits of using the ICI DiscoverAI App include: 

• Processing Third Party Contracts faster while reducing risk and improving Contract performance
• Reducing cycle-time by automating aspects of the Contract review process and eliminating errors
• Increasing velocity and avoid risks with better visibility
• Automating deviation analysis and approvals
• Benefitting from redlining, versioning, approval rules, and workflow exactly as you would with your Own paper

Search as a natural language query in ICI 

The current search functionality in ICI supports dynamic faceting and keyword-based search in three modes - metadata search, document or full-text search, and combined search. It assumes some level of expertise with users when they want to filter down the results to find exact records they were looking for.

ICI has introduced an AI enabled mode of searching the agreements. Users will be able to find the agreements in ICI by simply writing a spoken language statement. This mode allows a user to enter search terms in any form, including a statement, a question, or a simple list of keywords. In this release, the user would be leveraging this Natural Language Processing (NLP) technology for an Agreement entity on Global Search page as well as Agreement index page.

It supports querying on system attributes as well as few seeded attributes like status, contract type name, effective, created, modified, expiry dates, users, roles, clauses, etc. In this mode, users can specify the additional filters in the query itself to get the required results; for example, MSA Agreements expiring next month, Agreements which are executed and contain a confidentiality clause, etc. The NLP search query results can be further filtered using the existing ICI category-based filters.

In the previous release, the ICI AI-enabled mode of searching supported querying on system and seeded attributes using a spoken language statement. With this release, the functionality has been enhanced to support user defined attributes as well. For example, queries such as “contracts in region as EMEA” would fetch the correct results even if “region” is a display name of a user defined attribute. In addition to this, NLP search is also enhanced to consider string operators such as “starts with” and “contains”, for example, “contracts where supplier name starts with Adobe”. 

Related Topics: Managing US Federal Contracts | Contract Digitalization | DiscoverAI | NegotiateAI | ObligationAI | VisualizeAI | Release_Notes |