Latest revision as of 16:12, 16 November 2022

Agreement Details Page

You can see the current status and all the information related to the Agreement in various sections on the left navigation on the Agreement Details page. You can also perform various actions depending upon your role and the state of the Agreement.

Navigating to Agreement Details Page

To navigate to the Agreement Details page:

1. Click "Agreements" on the main navigation menu on the top.

The "Agreements" Index page opens listing all agreements.

2. Click the eye icon on the far right in the Actions column corresponding to the Agreement you want to view the details. The "Agreements" Details page opens.

 

Title Bar

The Agreement Details page has a title bar with breadcrumbs and the name of the agreement and agreement code on the left. On the right in the title bar, different action buttons are displayed such as "Smart Links", "Download" and so on. If there are more action buttons then those are visible under the three dots. On the extreme right, an option to "Split View" to preview the Agreement is provided. If the "Visualize AI" option is enabled, it is displayed next to "Split View".

The status of the agreement like "Draft", "Waiting for Approval", "Approved", "Executed" and so on is displayed below the title on the left. 

Left Navigation Pane

Below the title bar, the Agreement has a horizontally collapsible left navigation pane. The left pane is in a collapsed state by default and can be expanded by clicking the hamburger icon of "Expand Menu" on the top. It can be then collapsed by an arrow on the "Menu" title bar.

In the collapsed mode, icons of menu options are displayed. Hovering on the options the detail option name is visible.

The options appearing on the left pane are configurable on both collapsed and expanded views. Few options are visible only on expanded mode, for example, "Version", "History" and so on if not configured on the collapsed pane.

Here are the details you can see on both collapsed and expanded left navigation pane:

Collapsed	Expanded

Dashboard

ICI has introduced a new feature dedicated to viewing Agreements in a better and more streamlined manner – “Agreement Dashboard”. It is the first menu or tab configured in the agreement details left navigation pane.

Here are the key aspects of the Dashboards menu:

• When the Dashboards menu is clicked, the agreement dashboards are displayed on the right.
• Agreement Dashboard can be configured to be the landing page for users by an admin.
• The default dashboard displayed on clicking “Dashboards” is the core seeded dashboard that comes with ICI.   
• Multiple agreement dashboards can be configured for Agreement entity or contract type and role, and are displayed in tabs.
• Multiple tiles or widgets are displayed, based on configuration by the admin. On clicking “View More” each widget is directed to the respective tab displayed on the left pane of the Agreement details page eventually displaying the respective page.  For example, the "Contract Overview": This widget displays the details of the agreement like “Created By”, “Created On”, “Agreement Code” etc. The “View More” link is provided to navigate to the agreement “Details” page.
• The count of the records under each widget is displayed beside the widget name. . For example, "Team | 2 records"

Standard user preferences-based settings apply to the agreement dashboard as well, for example, “View More” opening in the same or new tab or setting widget text colors.

Summary

• The sub-title "Summary" is displayed below the title bar on the left.
• The collapsible left navigation pane with different tabs is present to the left of the Summary.

• On clicking “Split View” on the extreme right in the title bar, a collapsible “Preview” pane appears on the right of the Summary.
• The "click here" link is at the top of the preview to download the full document in PDF format.
• Attribute’s summary will be displayed in multiple column layouts and the number of columns displayed varies based on the screen area available after expanding both the left pane and preview pane (Split View).
• Users can scroll the middle summary section separately from the left and right pane.
• The preview pane opens with a default width of 40% and closes on collapsing.
• Users can drag and maximize /minimize the preview manually with a minimum of 30% and a maximum of 70%.

Refer to "Previewing an Agreement" for more details on Preview.

The screenshot below shows the Summary with both the left pane and preview in expanded mode.

• Each column of data has the attribute label (in uppercase) on the top line and the value displayed below the label. The attributes with no value are denoted by two dashes.
• The mandatory attributes like Agreement "Created By" and "Created ON" will be displayed on the top-most section.

• The top-most section of the summary also includes the attributes like "Parent Record" showing parent-child linkage and the Contract Request–Contract link.

• Below the top-most section, the attributes are grouped under headings like "Basic Information", "Region Selector" and so on that can be collapsed and expanded individually or all at the same time using the Collapse/Expand all button at the top right.

Note: User will not be able to see the attribute groups for which access is not enabled from Attribute group privileges.

• You can view the Rich Text Area and download the "File Type". For example to view "Cover Letter Text" click "View" and click the download icon to download the "Contract Document".

•  Attributes like "Delegate Email Addresses" supporting multiple emails will show only the first email, and a count of others will be present along with it. On hover, a tooltip will reveal all email ids.

• The static messages such as “Locked By”, Template/File not available, Restricted Document Assembly, and so on will be present as information messages below the agreement title.

 

 

Details

• Details: show the attributes of the Agreement along with the rich text area. Only the Primary Owner can edit the values of these attributes. Note, if the Primary Owner is replaced within the Team, the Primary Owner Name and Primary Owner Email fields will get updated with the current information.

Versions 

History

Shows the entire life cycle of the agreement till now. Refer History page for more details on the History tab.

Associations

The "Associations" tab has all associations listed that belong to the Contract Type. For example "ICMAutomationBasicAgreement" Contract Type.

Click on the "All Associations" under the "Associations" tab in the left pane. The "All" tab is selected by default and all Associations including Peer, Parent-child, and so on will be displayed in a grid view on the right pane. Four separate tabs displaying the specific categories of associations can be viewed, For example, peer associations will be displayed under the "Peer" tab.

The grid view is similar to the Agreement index page grid with the collapsible "Refine View" pane on the filter for filtering grid view records. The action buttons "Refresh", "Select Columns" and "Export" are on the top right. The actions configured for the specific document are displayed under the three dots (...) actions column in the right. For example, "Preview Document", "View Smart Links", "Disassociate", "Inherit". 

 To view individual Association:

1. Expand the left pane by clicking on Expand Menu if the pane is collapsed.

2. Click on the individual association and the details will be displayed in the right pane in a grid view. The grid is similar to the agreement index page view with the "Save View" and "More Views" options. If the action buttons on the top right of the grid are more, they are displayed under three dots, in the end, For example, actions like "Export", Upload Template", "Download Template", "Configure Attributes". You can filter the records using the filter icon in the top left.

 You can also add Associated Documents instances with a simple drag-and-drop action. For this, click the specific Associated Document under the Associations tab. This displays the drop zone if it is configured to be displayed. Drag-and-drop multiple files into the drop area provided. The name of the resulting Associations will display the file name.

This option is available only for the Associated Documents which are created using the specific Associated Document Contract Type:

• that has the Show File Drop Zone field set as Yes, and
• that does not contain any mandatory fields other than Name.

Associated Documents created using this Contract Type will have this feature enabled.

Document List

The folder view of the document list helps organize documents from the agreement records. 

Administrators can configure the folder structure for each agreement contract type using backend scripts.

To view the Document list:
Click Document List in the left navigation pane on agreement Details page. The Document List section opens displaying the documents relevant to the agreement. 

Users can access the folder view by clicking Document List in the left navigation pane on agreement Details page and then clicking Folder icon. 

Deviations

Deviations allow you to add any changes to the Clauses. This may require the Agreement to be sent to the Deviation Approver for review and approval. 

You can add deviation and deviation approvers directly from the Deviations section. This eliminates the need to navigate to the Team tab to add the Deviation Approvers. 

 

Adding Deviations

To view or add deviations for clauses:

1. Click the "View Details" eye icon on the "Agreements" index page. The Agreement Details page opens.

2. Click the "Deviations" tab in the left navigation pane that is collapsible horizontally. If no deviations are added the count on the Deviations tab is 0 and the right pane shows no records message with an active "Add Deviation" button on the top right.

 

If Deviations are already present the count on the "Deviations" tab shows the number and the right pane displays all the deviations made to different clauses.

 

 

Note: To automatically add deviations, you have to download the agreement, modify the clauses and upload the agreement in ICI. To deviate a clause, the Deviation Analysis attribute should be set to Yes when creating the clause from the Create Clause page of Clause Management.

3. Click "Add Deviation" to manually add deviations to the agreement’s clauses. The "Add Deviation" drawer opens.

• Click the search icon to select and add the deviated clause. You can view or download the clause with the eye icon in the right before changing.

• Enter the text for the deviated clause.
• Enter your comments for the deviated clause.
• Click "Save".

 

The deviation is added and displayed under the "Deviations" pane.

 

 

Once one deviation is added the "Add deviation Approver" button appears to the top right with three dots actions icon to the right top of the added deviation

Plain Text Deviations

All the edits made to the plain texts will be visible under the deviations tab marked as “System Deviation”. The plain text deviation will also follow the same deviation approval workflow and will be considered as the comparison document with approved agreement document or approved deviation document or template or first document version, whichever applicable.

Note: This feature can be turned on or off by going to “Admin” > “Application Settings” > “Other Configuration”

Viewing Deviations

Following actions are displayed under the three dots:

 

 

• Deviation Comments

 

• Deviation Details

 

• Deviation History

 

Removing Deviations

The option under the three dots to remove deviations:

• Remove Deviation

 

Adding Deviation Approver

Click "Add Deviation Approver" to manually add approvers for your deviated clauses. The "Add User" drawer opens with the "Deviation Approver" role selected. 

• Select the step number
• Select the clause.
• Select the approvers.
• Select  "Send Notification" at the bottom left. 
• Click "Add".

 

Approving Deviations

The buttons "Approve", "Reject" appear on the right of the deviation only for the Deviation Approver. To approve or reject deviations in one go, click the "Approve All" or "Reject All" in the top right bar.

 

Clicking the Approve and Reject buttons opens the "Deviation Details" drawer, displaying the details of the clause. You can verify the changes, put your comments, and click "Save". 

Once the approver approves the deviation, the status displayed changes from "Requires Approval" to  "Approved".

If all the deviations are approved or rejected at one go on clicking "Approve All" and "Reject All", the "Clear All" button appears to revert back all approvals and rejections.

When you have taken action as an approver for all the deviations, the "Approve All" and "Reject All" buttons will be disabled. 

Click "Save Changes" to save your changes.

Note:

• Only deviations that are added manually can be removed. If deviations have been added by downloading the agreement and then uploading the agreement back to ICI, those deviations cannot be removed.
• Deviation approvers can also be added by defining rules from the Rules page.
• The Primary owner can send the reviewed agreement to the Deviation Approver. As a Deviation Approver, you can approve or reject clauses inside the agreement if a Deviation Approver role is assigned to you.

Amendments

Amendments allow you to make changes to the Executed/Expired/Terminated Agreements. This section will be blank if there are no Amendments made to the Agreement. The Amendments count on the left navigation pane indicates the number of amendments made to the base agreement.
Clicking on the "Amendments" in the left navigation pane displays all the amendments of an agreement on the right. 

Refer Amendments page for more details.

Commitments

Agreement Clauses

Agreement Clauses display the clauses that have been defined for this Agreement. These include Rule-based Clauses. The tab provides the details of the clause’s metadata as well as clause extension attributes if the Extended Clause Masterdata configuration is enabled in ICI.

Team

You can also Replace a User through the Team tab.

Refer Managing Team Members for more details

Notes

Notes display the comments added for the Agreement. See Notes page for more details. 

Actions

• Use "Smart Links" to see any documents related to the selected Agreement.
• "Lock" 
• "Edit" an Agreement to update any information which was either not provided or was not correct. You can preview uploaded .docx, .pdf, .ppt, .pptx, .msg and Images (.jpg, .jpeg, .png and .gif) and .xlsx documents on Edit Agreement page using the View Record icon provided next to the file name for a quick review. After editing, click Update and Publish so that all the team members can view the updated Agreement. 
• "Compare Documents" allows to compare the changes made between any two available Agreement Document versions. 

            To view and download the redlined document of the selected agreement versions:

 1. Click "Compare Documents". The "Compare Document Versions" split view pane is displayed.

 3. Click  "Compare" A preview of the redline version is displayed.

The comparison preview will display clause text and clause comments with their revisions for all static and rule based clauses                         which are tagged and assembled in an agreement.

• "Send" the Agreement to various users within ICI.
• "Send For Approval" sends the Agreement for approval to the assigned team. Before sending the Agreement for approval, select specific Associated Documents that need to be approved with the Agreement. This helps the Approvers to review and approve only the required Associated Documents instead of going through the entire list. Click Send For Approval. This opens Please select document(s) for approver review dialog box. Click Submit after selecting the required Associated Documents. 
• "Copy Record" to copy the existing Agreement. This option with be shown only if the Agreement is in the approved state.
• "Upload Signed Copy"  button will be available to Contract Admin and Primary as well as Secondary Owners , so they can scan an upload an Agreement manually signed by the Internal Signatory and proceed with the Workflow. The button will be available only when the Agreement is in the Waiting for Internal Signatory state. 
• "Upload Document"
• "Cancel"
• "Download" document. You can continue with the Agreement workflow seamlessly after a document has been downloaded. After downloading the document, you will be able to handle the:
  • Workflow changes when a document is recalled
  • Removal of an Agreement from Adobe Sign during recall
  • Call back when a document is signed or rejected
  • Workflow movement when a document is signed or rejected
• "Confidential"
• "Download All" you can download an Agreement with all Associated Documents attached to it.

Users can download all associated documents together throughout the agreement and amendment lifecycle including the expired state. Users can also download agreement’s amendments with corresponding parent-child associations through the Download All action.

The preview is available for documents in .docx, .pdf, .ppt, .pptx, .msg and Images (.jpg, .jpeg, .png and .gif), .xls and .xlsx file formats.

The selected associations with the agreement are downloaded in a zip file on the agreement Details page.

Reset the Expiry Date of the agreement and amendment

User can reset the expiry date of the expired agreement and amendments as per the business need.

•  On clicking "Reset Expiry Date" the "Reset Agreement Expiry Date" drawer opens.

Assigning Executed Agreements: ICIs additional workflow state allows you to assign the executed Agreements to other parties with updated metadata, in order to fulfil obligations and responsibilities, depending on the business requirements. The assignment Agreement goes through the workflow of approval and execution processes, and then supersedes the parent Agreement attributes as configured. Thus, the parent Agreement gets assigned to the new parties on the assignment date.

Terminating Executed Agreements: ICIs additional workflow state allows you to terminate executed Agreements.This is useful in business scenarios where an executed Agreement can be terminated only after executing a termination Agreement for it. The termination Agreement goes through the workflow of approval and execution processes, and then supersedes the parent Agreement attributes including the termination date as per the configuration. Thus, the parent agreement gets terminated on that termination date.

Adding a smart link for related entities to the left navigation pane

ICI Business Applications and Implementation Teams can to set smart link as a means of easy navigation across related entities.
Configurators can:  

• Configure a smart link across any ICI entity that defines the entity relationships 
• Set the configured smart link in the left navigation pane and control its access privileges using ICI standard left pane configuration capabilities

Users can:

• Click on the left navigation link from an agreement contract type that will render the smart link result in grid 
• Access existing ICI grid’s capabilities such as searching, sorting, filtering or exporting results as CSV/Excel for Smart Link results

Any changes made to the smart link configuration, will reflect in any subsequent smart link results rendered from the left navigation pane. The filter/search will also work for the right pane grid.
The smart link configured for left pane through saved search settings will only be available on the left navigation pane and will not appear in the 3 dots select action drop down and under Smart links icon on Entity Details page.

Let’s consider an example of entities related in multi-level hierarchy as Agreement > Obligations > Fulfillments. Earlier users had to navigate through obligations in order to access the child fulfillments. Users can now navigate directly from parent agreement to grandchild fulfillments using the smart link added to the agreement’s left navigation pane, thus saving number of clicks and page loads, and improving efficiency.

Defining the relationship between entities using common attributes

Users can define the relationship between any non-related ICI entities using their common attributes by creating a smart link. Users can then add this link to the contract type’s left navigation pane for easy navigation to the linked entities.

The configured smart link in the saved search is then enabled on the selected contract type’s left navigation pane through technical configuration. The smart link can be added at any location on the left navigation pane on the entity details page. For Associations pane, configured smart link can be added either above or below All link, just before the individual associations links are displayed.
For example, Statement of Work saved search created for Statement of Work contract type, is added as smart link to the Master Services Agreement on the left navigation pane.

Related Topics: Agreement Details Page Reports | Association Management | Adding Associations | Reports | Versions | History | Notes</div>