From ICIHelp8.2
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'''1. '''Create contract request: when someone in your organization, such as a department manager wants to engage a vendor for certain services over a length of time, the individual can raise that request with the procurement department that can then work on that agreement. Depending on the workflow adopted, your organization may: | '''1. '''Create contract request: when someone in your organization, such as a department manager wants to engage a vendor for certain services over a length of time, the individual can raise that request with the procurement department that can then work on that agreement. Depending on the workflow adopted, your organization may: | ||
| − | *enforce this step so all contracts are initiated and drafted only by | + | *enforce this step so that all contracts are initiated and drafted only by one department, or |
*make this step completely optional, so it can be skipped by someone who is an expert at contracting and it's process. | *make this step completely optional, so it can be skipped by someone who is an expert at contracting and it's process. | ||
| − | '''2. '''Create agreement: this | + | '''2. '''Create agreement: In this step, the primary owner or the creator of the agreement selects the contract type, selects attributes and templates and verifies the details that you entered in the agreement. See [[Create_Agreement_Page|Create Agreement Page]] for complete details. |
| − | '''3-4. '''Review and approve agreement: | + | '''3-4. '''Review and approve agreement: after the primary owner has created an internal draft of the agreement, it gets published. The published draft can be sent for reviews (optional, if decided by the primary owner) and approvals to the team of people that are working on this agreement in various roles. |
| + | |||
| + | '''5. '''Execute agreement: several people can review and approve the agreement before it is ready to be signed. After all approvals are obtained, the agreement is sent to be signed by both the parties. With both parties signing (known as internal and external signatories in ICM), the agreement is said to be "executed" and is now in force. | ||
| + | <div class="note-box">'''''Notes:'''<br/> If an incorrect document was initially uploaded by a signatory, a user with the appropriate privilege can upload the correct document even after the agreement is executed. The uploaded document must be a PDF.'''' ''' The “Executed” state of the agreement remains unchanged. Only the following roles have this privilege:''<br/> * Primary Owner<br/> * Secondary Owner<br/> * Contributor<br/> If changes are required in the agreement that is in Executed state, the primary owner of the agreement can add an amendment. Changes may be required due to any of the following business reasons: * The payment terms of the agreement have changed. * The scope of work (SOW) in the agreement has changed. * The terms and conditions of the agreement have changed due to the introduction of a new regulation. </div> | ||
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<div class="related_topics">'''Related Topics:''' [[Create_Agreement_Page|Create Agreement]] | [[Create_Request_Page|Create Request]] | [[Searching_agreements_and_requests|Searching Agreements and Requests]] | [[Adding_Supporting_Documents_to_an_Agreement|Adding Supporting Documents to an Agreement]] | [[Setting_auto-expiry_for_an_Agreement|Setting auto-expiry for an Agreement]]</div> | <div class="related_topics">'''Related Topics:''' [[Create_Agreement_Page|Create Agreement]] | [[Create_Request_Page|Create Request]] | [[Searching_agreements_and_requests|Searching Agreements and Requests]] | [[Adding_Supporting_Documents_to_an_Agreement|Adding Supporting Documents to an Agreement]] | [[Setting_auto-expiry_for_an_Agreement|Setting auto-expiry for an Agreement]]</div> | ||
Revision as of 07:20, 28 June 2017
Agreement Management
The Agreement Management Tile enables you to manage all aspects of creating and editing agreements from a single page. From this page, you can do the following tasks:
- View and manage all your agreements on the Agreements Page.
- Create new agreements on the Create Agreement Page.
- Search, view, and manage all your existing requests on the Requests Page.
- Create new requests on the Create Request Page.
If you are new to the Icertis Contract Management (ICM) application, see the ICM Overview to get a better understanding of agreements and its workflow in the context of this application. In ICM, the terms Agreement and Contract are used interchangeably and mean the same thing. In this Help, we will use the word Agreement when talking about Agreements. Contract will only be used in reference to Contract Types.
While the actual workflow of an agreement in ICM can be quite complex and involved, it is summarized in these five steps:
1. Create contract request: when someone in your organization, such as a department manager wants to engage a vendor for certain services over a length of time, the individual can raise that request with the procurement department that can then work on that agreement. Depending on the workflow adopted, your organization may:
- enforce this step so that all contracts are initiated and drafted only by one department, or
- make this step completely optional, so it can be skipped by someone who is an expert at contracting and it's process.
2. Create agreement: In this step, the primary owner or the creator of the agreement selects the contract type, selects attributes and templates and verifies the details that you entered in the agreement. See Create Agreement Page for complete details.
3-4. Review and approve agreement: after the primary owner has created an internal draft of the agreement, it gets published. The published draft can be sent for reviews (optional, if decided by the primary owner) and approvals to the team of people that are working on this agreement in various roles.
5. Execute agreement: several people can review and approve the agreement before it is ready to be signed. After all approvals are obtained, the agreement is sent to be signed by both the parties. With both parties signing (known as internal and external signatories in ICM), the agreement is said to be "executed" and is now in force.
Notes:
If an incorrect document was initially uploaded by a signatory, a user with the appropriate privilege can upload the correct document even after the agreement is executed. The uploaded document must be a PDF.' The “Executed” state of the agreement remains unchanged. Only the following roles have this privilege:
* Primary Owner
* Secondary Owner
* Contributor
If changes are required in the agreement that is in Executed state, the primary owner of the agreement can add an amendment. Changes may be required due to any of the following business reasons: * The payment terms of the agreement have changed. * The scope of work (SOW) in the agreement has changed. * The terms and conditions of the agreement have changed due to the introduction of a new regulation.
If an incorrect document was initially uploaded by a signatory, a user with the appropriate privilege can upload the correct document even after the agreement is executed. The uploaded document must be a PDF.' The “Executed” state of the agreement remains unchanged. Only the following roles have this privilege:
* Primary Owner
* Secondary Owner
* Contributor
If changes are required in the agreement that is in Executed state, the primary owner of the agreement can add an amendment. Changes may be required due to any of the following business reasons: * The payment terms of the agreement have changed. * The scope of work (SOW) in the agreement has changed. * The terms and conditions of the agreement have changed due to the introduction of a new regulation.
